Description
Chart your own course and change the world — with the support of people whose interests are aligned with yours. At Burns & McDonnell, opportunity is waiting. We’re looking for people with big ideas and an entrepreneurial mindset. It’s those kinds of people who’ve helped us grow from a small consulting business back in 1898 to a global leader in engineering, architecture and construction solutions. Today, we’re a thriving company with more than 10,000 professionals working in 75 offices worldwide and recognised as a Global Leader within our fields:
This position will coordinate the document control process. This position is responsible for quality of the project materials and documents to issue for construction.
* Create, update, and maintain electronic and physical document repositories for engineering documents on each project, including supporting the sites with management of physical drawings
* Assign document identification numbers and assist the engineering team with version control.
* Review documents for presentational accuracy, completeness, and adherence to company and client standards prior to issue to third parties.
* Facilitate document retrieval requests from authorised personnel.
* Ensure documents are distributed to relevant individuals or departments in a timely manner.
* Monitor document access and ensure proper security measures are in place.
* Perform regular audits of documents to ensure accuracy and compliance with established procedures.
* Identify and report any discrepancies or non-compliance issues to management.
* Maintain an organised filing system for both physical and electronic documents.
* Ensure documents are archived and disposed of in accordance with retention policies.
* Collaborate with various departments to establish document control best practices.
* Provide training and guidance to staff on document management procedures.
* Assist in the preparation and formatting of documents as needed.
* Ensure documents meet internal and industry-specific standards.
* Performs other duties as assigned
* Complies with all policies and standards
Qualifications
* Bachelor Degree and 0 years of applicable experience Required or
* Applicable years of experience may be substituted for degree requirement.
* Previous document management experience preferred.
* Candidates should possess independent problem-solving and analysis skills.
* Ability to interface with clients and vendors.
* High attention to detail, accuracy, and quality required.
* Proficient in Microsoft Office, including Word, Excel, and Access.
This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.
Job Administrative/Office Support
Primary Location GB-Glasgow, UK-Glasgow
Schedule: Full-time
Travel: Yes, 10 % of the Time
Req ID: 252547
Job Hire Type Experienced #UKO N/A