We are seeking a motivated and detail-oriented Accounts and Reporting Administrator to join our team at Glenrinnes Distillery near Dufftown.
What Will You Do?
As the Accounts and Reporting Administrator, you will play a crucial role in ensuring that our accounting records are up to date and properly maintained, preparing financial statements and management accounts, and providing essential accounting support for the distillery team. Additionally, you will be the primary point of contact for the provision of statutory, legal and fiscal information to our external Accountants so that all necessary tax and legal compliance obligations can be met appropriately.
Key Responsibilities:
Accounts payable: Conduct all necessary book-keeping activities as regards Bills and Expenses in liaison with distillery operations team to ensure correctness of invoices. Carry out regular reporting and review of bills to be paid.
Accounts receivable: Ensure accuracy and completeness of Sales Invoices interface with sales order processing system. Receivables reporting, review of Overdue amounts and follow up as required.
Cash and Banks accounting including weekly reconciliation of credit card and bank accounts as well as petty cash management.
VAT, Duty, Payroll, Shopify, International markets accounting: Maintenance and recording of externally generated accounting inputs.
Cost accounting: Calculation and Maintenance of standard costs records and regular reporting of actual landed costs.
Accounts Management: Ensure the integrity of our accounting records and assist our external Accountants in the preparation of all necessary VAT/tax returns and financial statements.
Management Reports: Create regular insightful management reports including regular sales reports, cash flow and expenses reports as well as Income Statements and Balance Sheet.
Data and system management: Ensure that all Xero transactional and standing data is correct, up-to-date and where necessary properly aligned with the Operations, Inventory and Sales Order processing systems.
What We're Looking For:
Qualifications: An accounting qualification at minimum Diploma in Professional Accounting SCQF Level 8 / AAT Level 4 is essential.
Experience: Proven expertise working in accounting roles. Proficiency in using accounting software (Xero or similar) as well as Microsoft Office Suite (Word, Excel, Outlook). Knowledge of the spirits manufacturing industry and awareness of international sales and marketing activities are an advantage.
Qualities: You will have excellent verbal and written communication skills, the ability to work independently and as part of a team, attention to detail and a high level of accuracy. As part of an enthusiastic small team you will need to have a positive attitude to the role and be able to work beyond the core job responsibilities when required.
Why Apply?
Be a part of a family-owned business that values a friendly, approachable and supportive atmosphere.
Be part of a truly entrepreneurial team launching and growing super premium products and brands internationally.
Generous Holiday entitlement, 25 (pro-rata) days additional to Public Holidays.
The role is part-time, 3 days per week, with flexible hybrid work based at home and at the distillery.
Gross salary will be dependent on experience and qualifications but will range from £28,000 to £35,000 (pro-rata) per annum.