Job Title: Clinical Sciences Senior Administrative Assistant
Location: White City, London
Contract: 18 months / Hybrid 3 days onsite
Hours: 35 hours per week
Rates: £21.99p/h
Job Description
SRG are looking for a senior administrative assistant to join a leading pharmaceutical company based in London. As part of this role, you will be responsible for helping senior members of staff with administration tasks like organising meetings, taking minutes, logistic and supporting on travel arrangements.
Duties and Responsibilities
1. For Meetings: logistics; track meeting attendance, and support minute preparation; serve as administrator of Meeting Manager (e.g., set up the date/time of GCT meetings in GCT Meeting Manager and add team members, study details, program-level document details, maintain GCT meeting manager)
2. Responsible for payment follow up
3. Onboarding new hires - office set up, welcome tour for new hires, schedule intro meetings with CTT and GCT members, laptop shipment (if applicable), other activities to support onboarding, etc.
4. Support various team building activities such as Coffee Club, Breakfast Get-Togethers, Celebrations
5. Support travel arrangements for all & tracking travel costs
6. Manage calendars
7. Assist with IT & General issues
8. Order IT Equipment and Supplies
9. Other ad-hoc activities (such as, scheduling Ad Board/SC/DMC meetings [working with KOLs, PIs and their assistants to identify and confirm a date/time for meetings], any catering needs)
10. Complete T&E Reports
Experience and Qualifications
11. Previous experience within Administrative roles, organising meeting, logistics, taking meeting minutes etc
12. Needs to be able to work independently and as part of a team
13. Ability to communicate effectively with stakeholders of all levels
14. Good organisational skills, experience managing calendars.
15. Knowledge of Microsoft products, i.e. Excell, Word, Sharepoint etc
16. Pharmaceutical background would be advantageous