Administrator (Full Time)
Thornbury | £29,064-£31,022 | 37 hours per week | Monday to Friday | Permanent
Introduction
We are seeking an enthusiastic and experienced full-time Administrator to join a small team, supporting day-to-day administrative functions and project work. This is an exciting opportunity to make a real difference in a varied role, with involvement in a wide range of projects and tasks.
Regular hours are 9am to 5pm, Monday to Thursday, and 9am to 4.30pm on Fridays. Some evening work is required, usually once a month, to take minutes at meetings (time off in lieu will be given).
Key Duties:
* Prepare and distribute meeting papers and agendas, and take accurate minutes.
* Manage planning application responses, records and submissions within statutory deadlines.
* Provide reception duties, handling enquiries in person, by phone and in writing.
* Log and manage incoming and outgoing mail.
* Assist the Financial Administrator with invoices, purchase orders and financial records.
* Maintain cemetery records and deal sensitively with related enquiries.
* Support grant processes, including enquiries, applications, meetings and payments.
* Manage diaries, functions, events and Mayoral arrangements.
* Identify improvements to administrative processes, including AI opportunities.
* Draft correspondence, update policies, file documents and prepare reports.
* Assist with facilities records, administration and contractor liaison.
* Obtain quotes and liaise with contractors on-site and pre-works.
* Maintain staff training records, book courses and monitor completions.
* Update the website and assist with social media monitoring and posts.
* Write risk assessments and assist with health and safety tasks.
Requirements:
* Proven administrative experience in a busy office environment.
* Strong organisational skills and attention to detail.
* Excellent communication skills, both written and verbal.
* Ability to handle sensitive information confidentially.
* Proficiency with IT systems, including Microsoft Office.
* Flexibility to work occasional evenings.
What We Offer:
* Salary between £29,064 and £31,022.
* Full-time hours with early finish on Fridays.
* Time off in lieu for evening meetings.
* Opportunity to work on varied projects.
* Supportive team environment.
Interested?
Apply now to take the next step in your administrative career and make a difference as part of our dedicated team.
Acorn by Synergie acts as an employment agency for permanent recruitment.