Clinical Data Input and Secretarial Administrator
Job ID:
86530
Job Type:
Permanent
Category:
Educations:
GCSE
Posted:
2025-04-30
Location:
Grimsby DN GB | United Kingdom
Job Views:
7
Job Description:
Job information
Job Description:
Job information Clinical Data Input and Secretarial Administrator from the Company Woodfield Medical Centre, this latest Clinical Data Input and Secretarial Administrator job vacancy is located in the city Grimsby DN GB located in the country United Kingdom. This latest job opening is open to job seekers who have the latest education / graduate GCSE. Job Vacancies in this Healthcare field have been opened and published up to the specified time.
Job Responsibility:
Woodfield Medical Centre
An exciting opportunity has arisen for a dynamic individual to be part of the administration team within a busy General Practice becoming part of the larger NHS family.
The role will be alongside the clinical team providing those hidden supporting duties that result in high quality patient care.
Responsibilities within this role will require an individual to take care and attention as they input information into patient health records, take minutes of meetings and complete referrals.
The role will require someone who is caring and compassionate as they talk to patients about their health and wellbeing.
For further information, please contact Jo Parker on 01472 801234 or see the job description below.
Job Description
Job title: Clinical Data Input and Secretarial Administrator
Reports to: Administration Supervisor & Operational Manager
Hours: Part time and Full time positions available.
Job Summary
The post holder will work under the supervision of the Administration Supervisor andOperational Manager. It is highly recommended that they will be able to work under their own initiative, taking responsibility for delegated tasks and completing them to a high standard. Within this job role it is expected that you will be able to deal with any tasks delegated from other members of the management team, for example Business Manager,HR Manager or GPs. They may also provide supervision and training to other members of the team as and when appropriate. They will work collaboratively with the whole general practice team to meet the needs of the practice, supporting the delivery of policy and procedures.
Key Responsibilities
* Processing of clinical documents and entering of clinical data received from the hospital onto the EMIS Web system, including scanning, management of electronic documents and e-mails.
* Handle patient queries by telephone/face to face pertaining administrative or secretarial duties.
* Support the practice in management of recall schedules for clinical services provided including accurate coding for payments, running of searches, and producing of reports.
* Supporting the GPs and secretaries in completing patient referrals for secondary care through the Electronic Referral Service (ERS) and management of insurance report requests or SARs for solicitors.
* Liaising with other agencies to provide patient information and resolve queries.
* An understanding of QOF, how it affects the practice budgets.
* Supporting the administration team in producing leaflets and handling practice campaigns.
* Producing minutes and agendas for practice meetings or multi-disciplinary meetings.
* Fridge monitoring - uploading information from the data logger and reporting any problems.
* Monitoring and booking nurse appointments according to waiting lists
* Assist Operational Manager and Administration Supervisor as and when required.
* Any other duties which may arise as working practice changes
Woodfield Medical Centre
Communication
* Communicate effectively with a wide range of people including, medical colleagues, managers, patients, and staff from other services.
* Maintain comprehensive written and electronic clinical records and associated work records in accordance with policies and procedures.
* Promote and maintain confidentiality.
* Acknowledge the need to recognise and work with clients from other cultures/creeds and respect their diverse views, promoting and advocating Equality,
Diversity, and Inclusion (EDI)
* Participate in practice team meetings as required.
Personal Responsibilities
* It is the duty of all employees of Woodfield Medical Centre to ensure a safe working environment and safe working practices are always maintained.
* Staff should be prepared to work at any location within the PCN to accommodate the needs of the service.
* As well as the departmental rules and procedures, which you are required to observe and follow, Woodfield Medical Centre has developed several general policies that apply to your employment.
* Whilst Woodfield Medical Centre recognises specific responsibilities fall upon management, it is also the duty of all employees to accept personal responsibility for the practical application of these policies, procedures and standards and adhere to them.
Team Working
* Understand own role and scope in the practice and identify how this may develop over time.
* Work as an effective and responsible team member, supporting others and exploring the mechanisms to develop new ways of working.
* Prioritise own workload and ensure effective time-management strategies are embedded and support other team members as and when necessary.
* Participate in and support local projects as agreed with the practice management team.
Utilising Information
* Use technology and appropriate software packages as an aid to the planning, implementation and monitoring of care, presenting, and communicating information.
* Review and process data using accurate SNOMED codes to ensure easy and accurate information retrieval for monitoring and audit processes.
* Manage information searches using the internet and local library databases.
* Understand the responsibility of self and others regarding the Freedom of
Information Act.
* Collate and analyse any information requested by the management team.
Woodfield Medical Centre
Learning and Development
* Assess own learning needs and discuss with line manager training which will progress and support the administrative team to improve working.
* To attend a Medical Terminology workshop to help with coding of clinical information.
* To attend a Minute Taking workshop and gain a general understanding for taking and typing up of minutes.
* To train in searches and gain an understanding of how these assist patient management.
* Complete mandatory training either online or in person as set out by CQC.
Woodfield Medical Centre
Person specification
Criteria Essential Desirable
* Experience of budget
Knowledge Ability to liaise with senior managers management and and external services
* Experience of working in a
Experience Use of ICT including Microsoft Office
Primary Care setting packages and social media platforms
* Good knowledge of EMIS Reporting and
QOF
* Medical Terminology
Skills Awareness of accountability of own and
* Minute taking other roles
* Ability to conduct and report on
* Work constructively as part of a team audits within a Primary care
* Good project management skills; setting systematic approach to problem solving
* Excellent organisational skills with the ability to prioritise
* Strategic capability and problem- solving skills
* Strong commitment to high standards of service delivery and patient care
* Excellent time management skills and the ability to remain calm under pressure
* Organisation of workload and priorities on a day-to-day basis using own initiative
* Ability to work independently
* Ability to meet deadlines
* Any Business and Administration
Qualifications English and Mathematics GCSE grade B
Qualifications Level 2 and above or equivalent
* Commitment to personal/professional development
Physical Able to carry out the duties of post with reasonable adjustments when necessary.
Personal Highly motivated and self-reliant person
* Positive and energetic approach towards work
* Tenacious and able to pursue matters to a close
* High level oral and written communication skills
* Reliable with an excellent record of attendance, punctuality and flexibility when required
* High standards of professionalism, confidentiality and discretion
* Calm and focussed under pressure
* Ability to be reflective and self-critical
* Ability to liaise and engage with people in diverse roles across all organisations
* Excellent interpersonal skills and professional demeanour in all contexts
Job Types: Full-time, Permanent
Pay: From £11.50 per hour
Benefits:
* Company pension
* On-site parking
Schedule:
* Monday to Friday
* Weekend availability
Ability to commute/relocate:
* Grimsby, DN34 4GB: reliably commute or plan to relocate before starting work (required)
Application question(s):
* What skills have you gained that you feel will be transferable into this role?
Education:
* GCSE or equivalent (required)
Work Location: In person
Application deadline: 17/03/2025Reference ID: Admin Assistant/Secretary
Keywords : Grimsby jobs
Closed Date : 2025-05-30
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