Our Client, a Top 100 Law firm, is seeking an experienced Legal Secretary to join our commercial Property team. Their property team delivers services for commercial property transactions, and as such, the role offers fantastic variety.
Core Duties will include the following:
1. Administer files to include opening, closing, archiving, and retrieval to ensure that teams are able to respond to legal queries efficiently.
2. Accurately record information in the practice management system provided by members of the team.
3. Print and prepare pre-completion bundles for client completion.
4. Handle pre and post-completion documentation, paperwork, and registrations.
5. Draft letters, documents, and forms.
6. Print contracts and letters pertaining to the sale or purchase of a property.
7. Digitise signed contracts and other documents.
8. Manage daily diaries for members of the team.
9. Input important key dates and diarise important actions.
10. Arrange appointments, meetings, and room bookings for clients and colleagues.
11. Be a point of contact and able to answer queries on behalf of Clients.
12. Prepare correspondence, documents, and enclosures for dispatch using digital dictation and the practice management system as applicable, at all times adhering to the laid down policies and procedures.
13. Assist clients with updates/progress on their cases.
14. Produce and email client invoices.
15. Assist Fee Earners in the billing and credit control process by liaising with the Fee Earner and accounts and to produce standard financial/time reports and invoices through the system.
Ideal Candidates must have the following:
1. Good legal secretarial experience; we will consider candidates without property experience.
2. Accurate typing speed of at least 60 words per minute.
3. Intermediate knowledge of Microsoft Word (including track changes), Outlook, Excel, PowerPoint, research tools, and other systems such as case management.
4. Knowledge of legal terminology, documentation, legal processes, etc.
5. Excellent communication skills and someone who enjoys interacting with people face to face.
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