Seeking an exceptional Administrative Lead to spearhead the Portfolio Management Office team. As a key member of our organization, you will be responsible for maintaining day-to-day operations, escalating matters to senior management as necessary.
The successful candidate will lead the coordination of Programme Management Office activities, including preparing and circulating documents for high-level meetings, compiling action lists, and ensuring timely follow-up.
You will also organize and support the coordination of the Strategic Change Service Leadership Team's work, which may include diary management, prioritizing meetings, and liaising with other teams to agree on meeting times.
In addition, you will ensure the processing of invoices, raising purchase order numbers, and goods receipting are completed by the PMO Team. You will maintain accurate records and carry out straightforward calculations.
As an Administrative Lead, you will participate in meetings, capture accurate minutes and actions, and provide administrative assistance, including recruitment support, arranging interviews, and maintaining sickness absence and holiday absence records.
We are seeking a highly organized, proactive individual with strong interpersonal and communication skills. The ideal candidate will have experience producing high-level correspondence, managing time effectively, and using initiative to achieve targets.
Essential Skills:
* Demonstrable strong interpersonal and communication skills.
* Experience of producing high-level correspondence and communication.
* Demonstrable time-management skills.
* Ability to use initiative, with high attention to detail.
* Strong capability in building and maintaining confidence of others.
* An excellent working knowledge of Microsoft office, IT software packages, internet, and Outlook emails & calendars, Sharepoint/Teams.
Desirable Skills:
* At least 2 years' experience as a senior level PA /Executive Assistant, supporting Directors or Heads of Department – or proven experience in a similar role.