Purpose of Role This position plays a pivotal role in fostering a vibrant campus, ensuring high quality events are delivered to students across both major campuses; Talbot and Lansdowne. The role works in close collaboration with internal departments, students, and stakeholders to produce a calendar to events to provide the best university experience with maximum engagement opportunities. This is to ensure students at both campuses feel included in the University community and make the most of the support, events, and campaigns on offer to them, in line with the wider SUBU strategy. Focusing on logistics and operations management, this role will lead on delivery of key events is the organisation’s annual cycle and provide support with other Department events throughout the year. Annual events include the Freshers and Refreshers activity programme, celebrations and awards, and impact reviews. Bournemouth University has a diverse population, and so our calendar of events reflects this. This role will coordinate events that recognise these communities including celebrating history months for our six liberations networks, Pride and One World Day, a celebration of cultural diversity at BU. This role will liaise with relevant elected and engaged students groups to ensure events are reflective of the communities. Under the guidance of the Head of Participation and working closely with SUBU staff and Full-Time Officers, this role will spearhead other projects, events, and initiatives within the Students’ Union, focusing on enhancing student life, experience, engagement, and satisfaction. A combination of formal qualifications and practical experience being required, this role is pivotal to the coordination and success of events across the Organisation. Have a read through our recruitment pack here; Recruitment Pack for Events and Projects Lead __________________________________________________________________________________________ Key Tasks Administration Duties: email & diary management. Administration of projects, delegation of actions, logging outcomes. Communication Duties: attend meetings between students, SUBU staff, University staff, and external contacts and vendors. Update web and social media platforms with relevant events and initiatives. Organisational Duties: designing, organising, and delivering an engaging programme of events, scheduling, and leading meetings, and prompting stakeholders for input into various matters. Event Management Duties: maintaining attention to detail, ensuring every aspect is meticulously planned and executed. Create detailed event plans, including timelines, Gnatt charts and layout schematics when needed. Oversee on-site event operations, troubleshooting and problem-solving when required. Analytical and Data Duties: analysing student feedback, surveys, creating reports, maintaining and managing various records and information systems. Conduct post-event evaluations to assess outcomes and gather feedback Project Duties: leading, supporting or contributing to a variety of projects, activities or initiatives as directed by the Head of Student Participation and driven by the Full-Time Officers and the wider student body. Financial Duties: To ensure effective budget management for events and handle purchase orders and invoices. Key Union and University Events Duties: when asked, to assist with the organisation, administration, and delivery of the larger Union events such as Freshers Fair, Summer Ball, Elections, and to represent SUBU at BU events, such as open days and information fairs, as and when appropriate. Networking Duties: To work with BU staff in specialised areas including SportBU, BU Sustainability and BU Wellbeing and staff within the University. Thus, enabling students who are harder to reach, feel connected whilst having easily accessible pathways for participation and involvement. Advice and Guidance Duties: answering student enquiries and signposting to appropriate channels to support their needs, including student wellbeing, clubs and societies, academic projects and allied events and activities. Strategic Duties: to ensure that the varying demographics and perspectives of students across our partnership campuses are represented within SUBU’s strategy and planning. Reviewing & Evaluation Duties: participating in SUBU planning and development sessions, plan events delivery against targets and Objectives and Key Results (OKRs) ensuring wider engagement of teams across SUBU and BU. General for all staff The principle roles and responsibilities will change from time to time and the post holder is required to undertake any additional duties as deemed appropriate. Staff must always adopt and endorse SUBU’s Vision, Aims and Values and abide by its policies and procedures, across all aspects of the role. Staff are required to have a Personal Development plan and to participate in training, meetings or conferences considered relevant to their job. Staff must carry out their duties with full regard to the rules policies and procedures and conditions of service contained in the staff handbook To adhere to all health and safety legislation. SUBU is committed to promoting, educating, and taking direct action on environmental sustainability. All SUBU employees are expected to integrate environmental sustainability values and action into their role. To undertake any other task that is deemed reasonable within the post-holder’s skill set. Person Specification Excellent verbal and written communication and listening skills to form effective relationships with stakeholders. Excellent MS Office suite skills including Excel, PowerPoint and Outlook Strong project and event-management skills and organisational ability to prioritise and deliver multiple projects / demands within short timelines. Self-motivated, proactive, and confident Friendly, approachable, and reliable Demonstrate empathy and compassion Ability to work across varied groups of stakeholders. Problem solving skills. SUBU is committed to becoming a more inclusive and diverse organisation to better represent the student communities that we serve. This commitment to equity is one of our core values. Being a diverse organisation includes ensuring that people from marginalised communities are involved with the decision-making processes at all levels within SUBU. We encourage applicants from marginalised or underrepresented backgrounds apply: People of Black, Asian and Minority Ethnic backgrounds, People with Disabilities, Care Experienced, Working-Class, People of marginalised genders, LGBTQIA All submitted applications are redacted as part of our application process and appointments are based on skills and competencies.