Job Description
Veetee are excited to announce an opportunity for a Junior PA / Admin Assistant supporting our CEO and COO. As our business continues through an exciting period of transformation and growth, this is a fantastic time to join the team. This role offers the chance to work closely with senior leadership, gain valuable business exposure, and be part of shaping the future of the organisation.
Job Overview
To provide high-quality administrative and organisational support to the Chief Executive Officer (CEO) and Chief Operating Officer (COO), ensuring the smooth running of day-to-day executive activities. The role will also support the Senior Personal Assistant and act as a key coordination point across the business.
Responsibilities:
Executive Support
* Provide administrative support to the CEO and COO, including diary management, scheduling meetings, and coordinating appointments
* Prepare meeting materials, agendas, and take accurate minutes where required
* Assist with inbox management, drafting and responding to correspondence on behalf of the executives
* Support with travel arrangements, including bookings, itineraries, and expenses
Administrative Duties
* Maintain organised and up-to-date filing systems (electronic and paper-based)
* Prepare documents, reports, and presentations to a high standard
* Act as a first point of contact for internal and external stakeholders, ensuring a professional and efficient service
* Handle confidential information with discretion at all times
Support to Senior PA
* Work closely with the Senior Personal Assistant to prioritise workload and ensure alignment across executive support activities
* Provide cover for the Senior PA during periods of absence
* Assist with coordinating leadership team meetings, events, and wider business communications
* Support other departments in supporting with any other administrative tasks
* Support with ad hoc projects and administrative tasks as directed
Work Experience
* Previous experience in an administrative, office support, or customer-facing role
* Experience managing diaries, coordinating meetings, or supporting senior stakeholders is desirable
* Exposure to handling confidential or sensitive information in a professional environment
Education
* Educated to A-Level standard (or equivalent)
* A relevant qualification in Business Administration, Office Management, or similar is desirable
* Additional training or certification in administration or executive support would be advantageous
Technical Skills
* Excellent customer focus & interpersonal skills.
* Ability to work well under pressure.
* Excellent I.T. skills
* Excellent Microsoft skills (PowerPoint presentation, Excel, Word)
* To work on own initiative.
* Excellent organisational skills.
* Problem solving skills.
* Attention to detail
* Excellent multi-tasker
* Ability to deal with sensitive information with discretion and to maintain confidentiality.