Finance Coordinator.
Bournemouth.
About us
Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.
We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.
We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, electric vehicle salary sacrifice scheme, stock options, and up to days of annual leave.
Hoare Lea has joined Tetra Tech’s High-Performance Buildings Group, a global alliance of MEP firms
Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.
About the role
We are looking for someone to work as part of our South project accounting team based in our Bournemouth office. Acting as first finance partnering support and a key member of the project team you will promote the importance of quality project data. Ensuring project margins and revenues are stated correctly alongside ensuring our client requirements are met for billing purposes.
This role will work closely with Project Directors and Project Leads. Key duties include:
1. Use internal finance systems and processes to establish and maintain project data.
2. Ensure additional fee awards are updated on systems along with subsequent costs and correct auditable documentation.
3. Liaise with Credit Control team for new and reactivated client requests.
4. Maintain project and master fee drawdowns for tracking scheduled invoicing on active projects.
5. Attend meetings with project leads and project directors to review project billing drawdowns and project data for the purposes of revenue recognition.
6. Process monthly invoices in line with drawdowns along with detailed billing schedules based on client requirements.
7. Maintain sub-consultancy invoices logs comparing PO’s to invoices received where appropriate.
8. Co-Ordinate project leads completion of resource plans and forecast costs to facilitate secured forecast.
9. Co-Ordinate data recorded for pipeline and enquires for monthly forecast.
10. Resolve any data inconsistencies identified in weekly project reporting.
11. Support financial accounting team to obtain project financial information and documentation for annual financial audit.
About you
12. A people person, confident approaching and connecting with stakeholders in a pro-active way.
13. You’ll be IT literate with good knowledge of Microsoft Office including Excel.
14. Experience in sales ledger and managing data.
15. Strong interpersonal skills and able to gain respect quickly with individuals at all levels.
16. Strong organisational skills and the ability to multi-task are essential, with a good team spirit.
17. Good attention to detail and able to work through a task in a methodical way.
18. Confident challenging the “Status-Quo”.
19. Self-awareness, an open mind, and a spirit of generosity.