Job Title: Accounts Administrator
Employee Name: Natalie Kitt
Job Code: Not specified
Job Level: Administrator
Job Grade: Not specified
Employing Entity: Walker Crips Financial Planning Limited
Primary Location: York
Department: Finance
Line Manager: Dawn Thompson, Finance Manager
Overview
At Walker Crips Group Plc, we thrive when our people thrive. We are regulated by the FCA and under the SMCR regime, embracing the Consumer duty principles to deliver good outcomes for retail customers. The role independently manages the group payroll function, ensuring accurate payroll reporting and smooth processing, and supports the York finance department with accurate recording of financial information and preparation of management accounts.
Key Responsibilities
* SIP monthly workings & reconciliation
* Dividend workings
* HMRC submissions – RTI, EPS
* Payroll monthly workings & reconciliations for divisions approval
* Processing monthly payroll through Star software, monthly and year‑end closures
* Communication with external auditors regarding payroll support and queries
* Liaising with HR to ensure accuracy of payroll, leavers, joiners & salary changes
* WCIM & York payroll journals & recharge journals
* Bank payments for pensions, HMRC, childcare vouchers, benefits and employee accounts, ensuring divisions settle share of payroll with WCIM internally
* Auto enrolment letters for new joiners
* Staff queries relating to tax and pension calculations
* Bonus calculations and holiday pay accruals
* Half‑yearly and yearly reconciliation to SAGE 200 accounts
Ebor Pension Payroll
* Processing monthly payroll through Star software, month‑end and year‑end closures
* Client or client manager queries relating to tax and pension calculations
York Finance Responsibilities
* Month‑end closure reconciliations of back‑office system
* Monthly intercompany account nominal journals, reconciliations and settlement of intercompany prior to each month‑end
* Reconciliation of audit trail to TB and suspense account postings
* Assisting with training apprentices on routine tasks, ensuring accurate completion of bank reconciliations and income processing
* Assisting with preparation of income work‑in‑progress schedules, income reconciliation and invoicing during process improvements
* Assist in the preparation of management accounts by adding information to the SAGE 200 TB, WIP schedules, prepayments and accruals schedules after line‑manager review
* Prepare adviser monthly MI
* Assist in other aspects of financial reporting and ad‑hoc reporting structure when capacity allows
Other Duties
* Ad‑hoc project work, including preparation of SSAS/SIPP Delta payroll set‑up
* Review potential cloud payroll solutions that integrate with SAGE and the HR system
* Support the migration of WCFP new back‑office system, ensuring client fee expectations are correctly recorded and identifying any services not charged or fees lost
* Ensure new Ebor fee schedules are correctly recorded on AWOL for each client
* Other ad‑hoc project work as identified
Education & Experience
* AAT level 4 or suitable payroll qualification; payroll experience and/or accounts experience minimum of 2 years
* CPD requirements to remain compliant with the latest tax and payroll rules
* Thorough understanding of reconciliation process, multi‑tasking, GDP rules and regulations
* Knowledge of SAGE 200 and payroll systems an advantage
Other Requirements
* Thorough knowledge of firm systems, procedures and controls
* Communication and supervisory skills
* Accuracy and time‑management skills
* Continuous professional development to keep payroll compliant with laws, policies and regulation
* Personal integrity and confidentiality
* Ability to prioritise workload within prescribed time scales and work effectively under pressure
* High numeracy level
* Understanding and application of good customer outcomes
* Meticulous attention to detail in producing accurate work
* High level of verbal and written communication skills, clear, appropriate and timely
* Good interpersonal skills handling clients and colleagues, working independently or as part of a team
* Ability to investigate and raise finance and IT issues, keeping line manager informed of significant matters
* Methodical approach to maintaining financial information
* Experience with computerised financial systems
* Approachability to discuss payroll sensitive issues and build trust concerning confidentiality
* Initiative to resolve problems independently and appropriately
* Dependable and reliable
* Commitment to work extra hours when necessary to meet tight deadlines, with time‑in‑lieu in return
Disclaimer
Walker Crips Group Plc is committed to equality and diversity and welcomes applications from all suitably qualified candidates.
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