Job title: Corporate Receptionist
Location: Reading – 5 days a week in the office (must be within 30 minute travel time)
Salary: £28,000 - £32,000 p/a (DOE)
Benefits: Private Healthcare, Pension, 25 days holiday rising to 30 over 5 years, Group Life Insurance, Income Protection, Gym Discounts, Free Fuel Fridays, Employee of the Quarter, Employee Referral program and many more.
XMA is seeking a polished, professional and highly organised Corporate Receptionist to join our team at our Reading headquarters.
This is more than a traditional front-of-house role — you will be the face of our HQ, creating a first-class experience for visitors, clients and colleagues, while also providing high-level administrative and executive support to senior leaders.
This position is ideal for someone who thrives in a fast-paced corporate environment and takes pride in delivering exceptional service with professionalism and discretion.
You’ll be the welcoming face of XMA HQ and a trusted right-hand to a small group of senior Executives, helping everything run smoothly behind the scenes.
Join XMA - a leading UK technology solutions company partnering with the biggest names in the industry. Established in the 80’s, XMA has grown to become one of the top ten largest value-added resellers in the UK. Today, we’re an independent UK company with full geographic coverage – and our skilled workforce serves a diverse customer base across the public and private sector. We win awards for our ability to help organisations and users achieve more with technology. We specialise in realising individual ambitions to transform and evolve. We consult, define, adapt and deliver on real-life outcomes. We collaborate closely to bring that positive impact home.
Key Responsibilities: Corporate Receptionist
Front of House & Workplace Experience:
* Welcoming visitors, clients and colleagues to HQ with professionalism and warmth
* Managing the reception area to ensure a polished and organised environment
* Providing refreshments and supporting internal and external meetings
* Acting as the main point of contact for building and meeting room coordination
* Supporting office events and leadership sessions
Executive & Administrative Support
* Managing diaries and coordinating meetings for senior stakeholders
* Acting as a gatekeeper for incoming calls, visitors and meeting requests
* Drafting and formatting documents and presentations
* Preparing meeting agendas and board packs
* Taking minutes and tracking follow-up actions
Travel & Logistics
* Booking UK and international travel (flights, hotels, transfers, visas)
* Preparing detailed itineraries and managing last-minute changes
Operational Support
* Managing expenses, invoices and purchase orders
* Supporting ad-hoc projects and administrative tasks
* Ensuring smooth day-to-day office operations
Requirements: Corporate Receptionist
We’re looking for someone who enjoys working at the heart of a busy HQ, confidently balancing Executive support with being the welcoming first point of contact, and who takes pride in keeping everything running seamlessly behind the scenes. You'll be someone who is:
* Naturally organised and calm under pressure
* Confident dealing with senior stakeholders
* Friendly, professional and welcoming
* Discreet, reliable and trusted with confidential information
You’ll ideally have:
* Experience & Skills
o 2+ years’ experience in a Corporate Receptionist, Front of House, PA, EA or senior administrative role
o Strong organisational and diary coordination skills
o Excellent written and verbal communication
o Confident using Microsoft Office (Outlook, Word, PowerPoint, Excel)
o Experience in a corporate or professional services environment desirable
We’re proud to be recognised as a Disability Confident Level 3 Employer—the highest level in the UK Government’s scheme. This reflects our ongoing commitment to fostering an inclusive, supportive culture where everyone has the opportunity to thrive. Through our inclusive recruitment practices, we ensure that individuals with disabilities aregiven fair and equal access to opportunities within our organisation. As part of this commitment, we participate in the Guaranteed Interview Scheme, which offers an interview to any candidate with a disability who meets the essential criteria for the role.
We will ensure that individuals who have a disability are provided reasonable accommodation, to enable full participation in the job application and interview process. If you have any such requirements, please do not hesitate to contact us on our email which is trainingxma.co.uk, we will be happy to action your requests.
Keywords: Personal Assistant, Team Assistant, Receptionist, Corporate Receptionist, Coordinator, Executive Assistant, Diary Management, PA, Reading, Front of House Administrator, Senior Administrator, Executive Support