Responsibilities
* To manage and maintain accurate records of all physical assets within the organisation, ensuring compliance with asset control processes and supporting operational efficiency. The role exists to safeguard asset integrity, optimise utilisation, and ensure compliance with governance standards.
* Responsible for the verification, documentation, and lifecycle management of all estates‑related assets, including replacements, relocations, and disposals. The postholder will liaise with multiple departments and external contractors to ensure accurate asset control.
* To role model compassionate and inclusive leadership in order to shape the creation of a collective leadership culture within the trust. This means demonstrating a consistent leadership style which (a) engages, enables and empowers others (b) uses coaching to promote ownership of learning and quality improvement and (c) facilitates team working and collaboration within teams / departments and across organisational boundaries.
* Support the asset verification process by conducting periodic audits and reconciling asset data against physical inventory.
* Ensure compliance with organisational policies and statutory requirements for asset management.
* Create and maintain formal documentation for all asset changes, including replacements, relocations, and disposals.
* Implement a structured approval process for asset changes, ensuring justification and sign‑off are recorded.
* Provide training and guidance to all key stakeholders, including Estates & Facilities, Capital and external supply partners teams on asset control processes, including documentation standards and compliance requirements.
* Develop user‑friendly reference materials and SOPs for asset management procedures.
* Track, review, and update all asset‑related change requests to ensure compliance with control processes.
* Maintain a centralised log of all requests and approvals for audit purposes.
* Schedule and conduct periodic reviews of asset records to identify discrepancies.
* Investigate and correct inconsistencies promptly, reporting findings to senior management.
* Design and implement a formal mechanism (e.g., digital form or CAFM workflow) for logging asset changes.
* Identify discrepancies between physical assets and recorded data during audits.
* Investigate root causes of inconsistencies, such as incorrect documentation, system errors, or unapproved changes.
* Interpret technical asset specifications and compliance requirements.
* Assess the impact of asset changes on operational efficiency, financial reporting, and regulatory compliance.
* Evaluate and prioritise asset change requests based on necessity, cost‑effectiveness, and compliance risk.
* Make informed decisions on corrective actions for discrepancies, balancing operational needs with governance standards.
* Recommend process improvements and digital solutions to enhance asset control mechanisms.
* Develop and maintain an asset management strategy aligned with organisational goals and compliance requirements.
* Forecast asset lifecycle needs, including replacements and disposals, to support long‑term planning.
* Schedule and coordinate periodic asset audits and reviews.
* Organise training sessions for the Estates team on asset control processes.
* Plan and implement digital workflows for asset change logging and approvals.
* Arrange meetings with internal stakeholders (Estates, Finance, Procurement) to review asset status and compliance.
* Liaise with external contractors for timely execution of asset changes.
* Prioritise asset change requests based on urgency, cost, and compliance risk.
* Allocate resources effectively to ensure timely completion of asset‑related tasks.
* Ensure accurate and timely documentation of all asset changes and audit findings.
* Prepare reports for senior management to support decision‑making.
This advert closes on Thursday 16 Apr 2026
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