About the Role
You'll be responsible for assisting the Maintenance Manager in financial and administrative support to the Maintenance Department, ensuring accurate processing, tracking, and reporting of costs related to planned and reactive maintenance activities. The role supports budget control, purchase order management, contractor payments, and financial compliance, helping to ensure effective cost management for more than 700 units across the UK, Ireland & Netherlands. SSP units can be found within Railway Stations, Airports, and Millie's Cookies in shopping centres.
What you'll be doing:
* Raise, track, and close purchase orders for maintenance works and services.
* Process supplier invoices, ensuring correct coding, approval, and timely payment.
* Reconcile invoices to purchase orders, contracts, and works completed.
* Support month-end processes, including accruals and cost forecasting
* Monitor maintenance budgets, commitments, and expenditure.
* Track costs for reactive maintenance, planned maintenance, and capital works.
* Highlight variances, anomalies, and potential overspends to the Maintenance and Finance teams.
* Assist with budget preparation and reforecasting activities.
* Liaise with contractors and suppliers regarding invoices, payment queries, and cost discrepancies.
* Maintain accurate supplier records and contract cost information.
* Support compliance with financial controls and procurement procedures.
* Produce regular financial reports, cost trackers, and dashboards for the Maintenance team.
* Maintain accurate records of expenditure, commitments, and supporting documentation.
* Support audits by providing financial data and evidence as required.
* Use finance and maintenance systems (e.g. ERP, CAFM) to record and track costs.
* Ensure financial data aligns with maintenance activity and work orders.
* Support continuous improvement of financial processes within the Maintenance function.
To be successful in this role you will need:
Essential
* Previous experience in a finance, accounts, or administrative role.
* Strong numerical and data accuracy skills.
* Experience processing purchase orders and invoices.
* Proficient in Microsoft Excel and financial systems.
* Good organisational skills with the ability to manage multiple tasks.
* Clear communication skills and attention to detail.
Desirable
* Experience working in a maintenance, facilities, engineering, or construction environment.
* Knowledge of CAFM or work order management systems.
Key Competencies
* Accuracy and attention to detail
* Time management and prioritisation
* Financial awareness
* Stakeholder communication
* Problem-solving
Why Join Us
* Employee Discounts across our brands (over 400 locations)
* Friends and Family Discount App
* Award-winning training, apprenticeships and development programmes
* Health & Wellbeing support
* Hybrid working model with flexibility for work–life balance
* Inclusive and diverse workplace with employee networks and communities
Ready to start the best part of your journey?
Join us at SSP and play a key role in shaping the financial performance of our Rail Gourmet business — where your insight, collaboration, and ownership will help drive our success across the UK and beyond.
At SSP, we value diversity and are committed to building a team that reflects a range of backgrounds, skills and perspectives.
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