Job overview
· To support the Pharmacy Procurement and Supply Services manager in the development and coordination of inventory management for the Trust in compliance with Standing Financial Instructions. · Supports stakeholders both within the Trust and externally to achieve and maintain cost savings via contract reimbursement and off contract claims, credits and other cost savings generated via sourcing alternative products especially during medicine shortages, ensuring processes and continuity of supply are maintained in line with the inventory. · Proactively liaises with internal stakeholders, team colleagues and suppliers to foster and provide professional and responsive services that meet operational requirements which are in compliance with policies and procedures and support frontline clinical colleagues in their delivery of patient care. · Responsible for the day-to-day co-ordination, deployment and management of a team of staff with delegated pharmacy procurement activities on behalf of the pharmacy department and the wider Trust. · Oversee the procurement of all medicines in line with purchasing policies and processes. · Ensure that invoices are processed in a timely manner. Main duties of the job · The post holder is responsible for managing and developing and coordinating the Cost efficiency procedures and activities, and contract adherence of Medicines within the Trust, in line with Local, National and Regional standards and contracts. This will include writing and updating of procedures and co-ordination of medicines Purchasing processes to achieve trust financial targets. · Main point of contact for processing Off contract Claims and reimbursement from Medicines suppliers, to ensure the Trust is financially compensated as per contract terms. Act as the main point of contact for Medicines supply issues and for sourcing of alternative products and route of supply, to ensure continuity in patient care and safety. Working closely with the Pharmacy Procurement manager and Medicines Safety Officer, Cost Improvement Pharmacist and Specialist Pharmacists. · Provide prompt and accurate data to Trust Finance, and other NHS members as appropriate. Process credit notes for pharmaceutical items which have been returned to suppliers, or for order discrepancies, and off contract claims. Working for our organisation UHD are investing, developing and transforming Trust services in line with the New Hospital Programme. As part of this, some services may move site this year or next, either temporarily or permanently. Recruiting Managers will be happy to answer any service-specific questions at interview. If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions. UHD has active networks including Women’s, DEN, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes. AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process Detailed job description and main responsibilities · Analyses purchasing and inventory data regarding usage, stock turnover, supplier lead times, supplier pricing and costs and makes evidence-based recommendations to ensure appropriate inventory levels and cost controls are maintained. · Works with stakeholders to understand medicine requirements that support timely patient care by comparing options to appropriate stock ranges where product substitution is required. · Provide prompt and accurate data to Trust Finance, and other NHS members as appropriate. Process credit notes for pharmaceutical items which have been returned to suppliers, or for order discrepancies, and off contract claims. · As required, and in accordance with Trust Standing Financial Instructions (SFI’s), requests that supplier quotations/information for Unlicensed medications and evaluates the financial implications in consideration of the purchase requirements and award of business. · Co-ordinates provision of statistical information from procurement and inventory systems and undertakes analysis to aid inventory management and operational purchasing activities. · Formats KPI’s in support of departmental requirements. Person specification Qualifications Essential criteria Chartered Institute of Purchasing and Supply (CIPS) qualification level 3 Professional procurement/supply chain experience Knowledge of UK public procurement legislation and contract law This post requires a minimum of one year’s commitment to training for this post Experience Essential criteria Relevant and recent experience of working in a purchasing or supplies function Proven experience in supervising or managing staff Experience in supplier negotiation and management Experience in supplier negotiation and management Desirable criteria Experience of working in a purchasing and supplies function within a multi-function service industry or public sector organisation