Office Manager (Temporary – Potential to Become Permanent)
Salary: £50,000 per annum
Location: Suffolk
Hours: 40 hours per week, Monday–Friday
Annual Leave: 25 days
About the Company
Our client is a long-established, FCA-regulated investment placement firm, founded in 2000 by an experienced former Head of a major international bank’s Middle East department.
The firm specialises in placing leading Private Equity, Real Estate, and Public Market strategies with governments, ruling families, institutional investors, banks, and ultra-high-net-worth individuals across the Middle East.
It is privately owned and led by two directors who split their time between international business travel and UK-based professional activities.
The Role: Office Manager
We are seeking an experienced and highly organised Office Manager to join on a temporary basis, starting immediately, with the potential to become permanent for the right candidate.
This is a varied and challenging role, requiring proven organisational skills, excellent IT knowledge, and the ability to work autonomously in a small office environment (team of three).
You will support both Directors — primarily the Managing Director in his international client work (approx. 70%), and the second Director in her professional activities as an author and life coach (approx. 30%).
Key Responsibilities:
International Travel Coordination
Arrange complex global travel itineraries (flights, hotels, visas, transport).
Liaise with clients’ offices, secretaries, and hotel personnel in the Middle East.
Maintain accurate itineraries, Outlook calendars, and briefing notes.
Manage expense claims and reimbursement processes.
Company Administration
Create, issue, and monitor investment-related invoices.
Support bookkeeping and liaise with accountants using Xero.
Manage payroll, pension, audit, and Companies House filings.
Maintain electronic filing systems and office IT/telecoms.
Personal & Family Support (for both Directors)
Arrange UK and family travel, renew passports, manage healthcare and telecoms providers.
Prepare and distribute professional and family Christmas cards.
General administrative and personal filing tasks.
Support for the Second Director
Assist with publishing (Amazon KDP) and website/social media (WordPress, Instagram, LinkedIn, Facebook, Twitter).
Provide admin support for her work as an author and life coach.
The ideal candidate will have:
Proven office management or senior administrative experience.
Excellent Microsoft Office and general IT skills.
Strong attention to detail and organisational ability.
A proactive, independent working style — confident in managing responsibilities with minimal supervision.
High levels of integrity, discretion, and reliability.
Excellent communication skills with the ability to liaise with international clients at senior levels.
What’s on Offer
Competitive salary of £50,000.
25 days annual leave.
Immediate start in a temporary role, with genuine opportunity to become permanent.
How to Apply
Please send your CV and a covering letter outlining your relevant experience to Katie Dobson at Select Recruitment today