Date posted: February 13, 2026
Pay: £12.60 per hour
Job description:
Red Recruitment are seeking a highly organised and detail-oriented Administrative/ Accounts Assistant to support our client office operations.
Key Responsibilities and Duties
* Checking invoices against purchase orders, verifying prices and ensuring part/services received & resolving any discrepancies.
* Populating spreadsheet with invoice information using appropriate nominal codes
* Checking supplier statements against invoices received
* Reconcile supplier accounts against Sage
* Checking Credit Card receipts against statement, apply nominal code & upload to spreadsheet
* Upload credit card payments to Sage
* Raising Parts Sales & Unit invoices
* Email Sales Invoices to Customers
* Update Customer Invoices & Invoice Breakdown Spreadsheet
* Deal with queries relating to parts sales invoices
* Allocate customer payments on Spreadsheet
* Populate employee hours on spreadsheet
* Answer telephone calls and divert to the appropriate person
* Greet Visitors and inform colleagues of their arrival
* Create PDI pack which include LOLER Certificates, CoC’s, Data Plates, Type Approval Labels
* Produce New build packs for Production
* Organise finishing packs for Production including ordering number plates
* Request Registration of Vehicle via Supplier
* Arrange delivery of units to Customer liaising with customer support / delivery company & raise PO’s as necessary
* Prepare transport notes & relevant paperwork for unit collections/deliveries
* Provide cover for MIEtrak / Engineering reports
* Provide cover for checking employees attendance
* Filing, Scanning & Copying as required
Experience and Qualifications
* Proven office or admirative experience is essential.
* Experience using Sage Line50
* Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
* Excellent organisational skills with the ability to prioritise tasks effectively.
* Good communication skills with professional phone etiquette.
This position offers a dynamic work environment where organisational excellence is valued. The ideal candidate will be proactive, reliable, and eager to contribute to our organisation’s success through exceptional administrative support.
working hours:
Monday to Thursday 08:00-17:00 Friday 08:00-14:00
Job Types: Full-time, Temp to perm
Experience:
* Sage Line50: 1 year (required)
Work Location: In person