Job Title: Part-Time Finance Operations Specialist
(Oxford-Based Property Business | Hybrid | 3 Days/Week) {Mon, Wed, Fri from 09:00 - 15:00}
Location:
Preference for candidates in or near Oxfordshire
Working Hours & Pay:
* 3 fixed days per week (18 hours total, 6 hours/day)
* Must be available during UK business hours (no flexibility in hours)
* Ongoing role with stable, long-term potential
Start Date:
Immediate and before
About Us:
We are a property management company based in Oxford, managing a portfolio of shared houses for students and professionals across multiple UK cities. Our operations are fast-paced, with daily financial activity including tenant move-ins/outs, rent inflow, deposit refunds, and supplier payments. We are looking for a reliable and detail-oriented finance specialist who can bring structure, speed, and clarity to our financial operations without requiring day-to-day supervision.
About the Role:
This role focuses on daily finance operations, not just bookkeeping. You will manage the full rent and payment workflow ensuring tenant rent is tracked, deposit refunds are processed accurately and on time, and suppliers are paid weekly. You'll provide the founder and team with clear financial visibility and ensure all key numbers are up to date.
You will work closely with tenants and operations team and take full ownership of financial tracking and reporting.
Key Responsibilities:
(On working days):
* Reconcile rent received in bank against tenancies & CRM system and tracker - Account Receivables
* Log and flag missed payments, incorrect references, overpayments, and underpayments to OPS
* Track tenant move-outs and prepare deposit refund records for processing (within 7 days of checkout)
* Maintain a live deposit tracker (inbound, protected, refunded)
* Reconcile vendor payments - Account Payables
Weekly:
* Prepare contractor (freelancers) and supplier (handymen, etc) payment sheet for approval
* Prepare vendor (utility companies) accounts payable overview and validation
* Validate all invoices and assign correct property references
* Work on CRM to update every piece of information
* Maintain property-level expense records
* Send summary covering:
* Rent received vs expected
* Supplier payments issued
* Deposit refund status
* Any red flags for review
Monthly:
* Prepare and share P&L summary and cashflow overview
* Maintain and update expense logs
* Prepare MIS
* Support tax accountant and founder with clean, structured finance records
* Keep CRM and finance software aligned and audit-ready
* Show founder bird's eye view of Finances
* Payslips & Payroll
Requirements:
* Minimum 3 years experience in finance, bookkeeping, or operational accounting in UK (students don't apply)
* Strong understanding of UK bank reconciliation, rent tracking, and supplier invoicing
* High attention to detail and strong sense of responsibility
* Comfortable working independently, following checklists, and reporting regularly
* Excellent command of written and spoken English
* Familiar with CRM tools, spreadsheets, and working with bank exports
* You must know Quickbooks
Preferred Experience:
* Familiarity with UK property lettings, deposit schemes, or HMO management
* Experience using tools like Quickbooks, Zoho CRM.
* Prior experience working with landlords, agents, or property managers
How to Apply:
Please send:
* Your CV on
* A short note (max 150 words) explaining:
* Your finance or property-related experience
* Your availability (which 3 days/week you can commit to)
* Any experience working with rent, deposits, or CRM systems
* How would you help the business based on the JD
Please do not use AI to answer, we don't mind short answers but from you.
Job Types: Part-time, Permanent
Pay: £14.00-£15.00 per hour
Benefits:
* Company pension
Work Location: In person