SALARY RANGE: $65,000- $70,000, based on experience
JOB SUMMARY
It is the responsibility of the Clinic Coordinator to assist the Director of School Program in overseeing the responsibilities of the school clinic and serve as liaison to the committees on special education in accordance with its stated purpose and within the general policies of the agency.
ESSENTIAL DUTIES AND RESPONSIBILITIES
* Manage the daily clinic departmental operation in accordance with state law and other regulations including NYSED and Medicaid. Attend annual Medicaid training to ensure compliance.
* Oversee the scheduling of clinical services to ensure efficiency standards.
* Participate in Related Service department meetings and classroom team meetings as scheduled monthly.
* Facilitate monthly clinic meeting. Provide ongoing professional development based on the needs of clinical staff.
* Conduct clinic audit (2 books per clinician) 1x per year (Nov). Review peer audits by the 20 th of the month completed to ensure correction of errors. (June, December)
* Ensure all staff have completed the IEP acknowledgement form (State Ed 407 form) within the first week of student attendance.
* Chair CSE meetings for students in the program. Program Director and Assistant Program Director will assist as needed. (vacations, emergency meetings, etc.)
* Communicate with District Special Ed departments regarding concerns with the IEP and service provider absences.
* Coordinate and attend pre-CSE team meetings including transition meetings.
* Oversee the preparation, review, distribution, and filing of quarterly progress reports with administrative assistant.
* Serve as member of the intake committee.
* Oversee NYSSAA training and implementation in conjunction with the Program Director.
* Coordinate clinical internships with the HR Department.
* Must be sensitive to the cultural diversity of others and facilitate trusting relationships and partnerships with board members, vendors, and co-workers.
* Other duties may be assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Candidates for this position will have: the ability to demonstrate and provide examples of continuous personal development and improvement; a student focused attitude; Communication skills (verbal and written); Problem solving skills, strong organizational skills and the ability to effectively manage multiple tasks/projects.
EDUCATION AND/OR EXPERIENCE
Master’s degree in special education or a clinical discipline and a minimum of six years of experience. The Clinic Coordinator must have the ability to effectively lead a team of professionals, must be competent and proficient with current technological methods and must have exemplary communication, organizational and facilitation skills.
EQUAL OPPORTUNITY EMPLOYER
Holy Childhood, Inc., does not discriminate on the basis of an individual's actual or perceived race, color, creed, religion, religious practice, national origin, ethnic background, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation (the term "sexual orientation" means heterosexuality, homosexuality, bisexuality, or asexuality), political affiliation, age, marital status, military status, veteran status, disability, domestic violence victim status, arrest or conviction record, genetic information, health condition, or any other basis prohibited by New York state and/or federal non-discrimination laws in its programs and activities.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Organization: Holy Childhood
Posting Start: 2025-07-17
Location: Rochester
Job Title: Clinic Coordinator
Posting End: 2025-09-05
A Brief Job Description:
JOB TITLE: Clinic Coordinator
REPORTS TO: Director of School Program
HOURS/STATUS: Full-Time/Exempt
SALARY RANGE: $65,000- $70,000, based on experience
JOB SUMMARY
It is the responsibility of the Clinic Coordinator to assist the Director of School Program in overseeing the responsibilities of the school clinic and serve as liaison to the committees on special education in accordance with its stated purpose and within the general policies of the agency.
ESSENTIAL DUTIES AND RESPONSIBILITIES
* Manage the daily clinic departmental operation in accordance with state law and other regulations including NYSED and Medicaid. Attend annual Medicaid training to ensure compliance.
* Oversee the scheduling of clinical services to ensure efficiency standards.
* Participate in Related Service department meetings and classroom team meetings as scheduled monthly.
* Facilitate monthly clinic meeting. Provide ongoing professional development based on the needs of clinical staff.
* Conduct clinic audit (2 books per clinician) 1x per year (Nov). Review peer audits by the 20 th of the month completed to ensure correction of errors. (June, December)
* Ensure all staff have completed the IEP acknowledgement form (State Ed 407 form) within the first week of student attendance.
* Chair CSE meetings for students in the program. Program Director and Assistant Program Director will assist as needed. (vacations, emergency meetings, etc.)
* Communicate with District Special Ed departments regarding concerns with the IEP and service provider absences.
* Coordinate and attend pre-CSE team meetings including transition meetings.
* Oversee the preparation, review, distribution, and filing of quarterly progress reports with administrative assistant.
* Serve as member of the intake committee.
* Oversee NYSSAA training and implementation in conjunction with the Program Director.
* Coordinate clinical internships with the HR Department.
* Must be sensitive to the cultural diversity of others and facilitate trusting relationships and partnerships with board members, vendors, and co-workers.
* Other duties may be assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Candidates for this position will have: the ability to demonstrate and provide examples of continuous personal development and improvement; a student focused attitude; Communication skills (verbal and written); Problem solving skills, strong organizational skills and the ability to effectively manage multiple tasks/projects.
EDUCATION AND/OR EXPERIENCE
Master’s degree in special education or a clinical discipline and a minimum of six years of experience. The Clinic Coordinator must have the ability to effectively lead a team of professionals, must be competent and proficient with current technological methods and must have exemplary communication, organizational and facilitation skills.
EQUAL OPPORTUNITY EMPLOYER
Holy Childhood, Inc., does not discriminate on the basis of an individual's actual or perceived race, color, creed, religion, religious practice, national origin, ethnic background, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation (the term "sexual orientation" means heterosexuality, homosexuality, bisexuality, or asexuality), political affiliation, age, marital status, military status, veteran status, disability, domestic violence victim status, arrest or conviction record, genetic information, health condition, or any other basis prohibited by New York state and/or federal non-discrimination laws in its programs and activities.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Please apply to: employment@holychildhood.org
Contact Information:
Please apply to: employment@holychildhood.org #J-18808-Ljbffr