The SAP Coordinator is part of the Project Management Support Team and creates, uploads and overviews the complete life cycle of Project Purchase Requisitions. This involves liaison with the Project and procurement teams, sub-contractors and suppliers, Finance and Installation Departments. As part of the Project Support Team, you may also be required to undertake tasks for other members of the team involving Project and Facilities administration.
Basic tasks:
Coordinate most activities related to the creation of SAP Project Requisitions.
Undertake the call-off of items from existing supplier long term agreements.
Process agency manning invoices.
Coordinate the call-off of long term purchase orders.
Answer and coordinate invoice and purchase order queries via the online portal.
Liaise with suppliers and agencies regarding invoice discrepancies as necessary.
Work with procurement colleagues in Milan regarding the creation of purchase requisitions and long term agreements.
Manage the reconciliation of invoices as required via queries from various departments linked to the purchasing system.
Obtain clarification of any questions and queries from Finance and Customer Services in Milan regarding invoices and Focal Point in the UK.
Goods receipting to ensure that procured items are received in good order and evidence is obtained and posted.
General administration duties.
You will be part of a busy operational team, which involves liaison with all department within the business and is integral to the day to day business functions.
There is scope to work on your own initiative and develop your own style and techniques whilst managing the workload using the Company's unique software.
You should have:
Self discipline
Ability to keep clear and accurate records and reports
Ability to communicate and present in a clear and logical manner
General computer skills essential with knowledge of Excel and Word
Ability to organise workload and to manage electronic filing methods and management techniques.
We will expect a professional attitude to work and a willingness to learn and take initiative.
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