Business Coordinator
1. 7 hours ago
2. 2 min read
Business Coordinator
Full Time Permanent
£26500-£28500 per annum depending on experience
Based in Staplehurst – free parking or easy access to trainline
The Business Coordinator is responsible for providing comprehensive administrative and operational support across sales, warehouse, logistics, and finance functions.
The Business Coordinator will ensure the accurate processing of sales and purchase documentation, effective coordination with internal teams and external suppliers, robust document control, and the smooth day‑to‑day running of office and warehouse‑linked activities.
An exciting opportunity to join a long-established reputable employer as they continue to grow from strength to strength.
Business Coordinator duties;
3. Accurately process and manage sales orders using the company ERP system (Exchequer), including sales orders, delivery notes, picking notes, pro formas, acknowledgements, and backorders
4. Update sales orders and pick notes to enable timely and accurate invoicing
5. Maintain trackers to monitor sales order status and outstanding actions
6. Take incoming customer calls, record orders when required, and liaise with the sales team for pricing and completion
7. Liaise daily with warehouse staff to support picking, packing, stock availability, and dispatch activities
8. Book inbound deliveries on the Operations calendar and communicate schedules to relevant teams
9. Produce courier shipping labels (e.g. DPD) and manage related documentation
10. Log, track, and manage customer collection requests
11. Prepare collection notes, credit requests, and supporting documentation in line with procedures
12. Coordinate with Accounts and Warehouse teams to ensure credits, stock movements, and adjustments are completed accurately
13. Maintain trackers and audit trails for reporting and monthly reviews
14. Process purchase order confirmations and verify against system records
15. Run supplier stock reports and assist with placing purchase orders to maintain agreed stock levels
16. Support intercompany (Interco) stock transfers, adjustments, and monthly reconciliation
· Document Control & Compliance
17. Order office, QA, and printing supplies via agreed procurement channels
Skills, Knowledge & Experience
Essential
18. Proven experience in an administrative or office support role
19. Strong organisational skills with high attention to detail
20. Confident use of Microsoft Office (Outlook, Excel, Word) and shared drives
21. Ability to manage multiple tasks, deadlines, and high volumes of documentation
22. Clear written and verbal communication skills
Desirable
23. Experience using ERP or order‑processing systems (e.g. Exchequer)
24. Experience supporting warehouse, logistics, or operations functions
25. Familiarity with order processing, invoicing, and credit procedures
Personal Attributes
26. Methodical, reliable, and well‑organised
27. Proactive and able to work independently
28. Comfortable liaising with multiple stakeholders
29. Flexible and willing to support across departments
*To apply please send your CV to
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Interpersonnel is an equal opportunities employer. All our current vacancies are on our website – search “Interpersonnel UK Ltd”