An outstanding opportunity has arisen for a highly accomplished EA/PA to support the Executive Chairman & Founder of a globally respected intelligence and advisory business specialising in international commodities and market insight based in Central London.
This is a pivotal and all-encompassing role supporting an exceptionally busy and high-profile Chairman. The successful candidate will operate as a true right hand, providing seamless support with absolute discretion, precision and professionalism at all times.
Working within a fast-paced, international environment, you will be confident managing competing priorities across multiple time zones whilst remaining calm, highly organised and one step ahead.
Key Responsibilities
* Extensive business support to the Executive Chairman, ensuring smooth coordination across global offices and international schedules
* Complex and ever-changing diary management, high-volume meeting coordination and extensive global travel arrangements
* Inbox and correspondence management, drafting responses, prioritising urgent matters and handling confidential communications
* Full coordination of board governance processes including scheduling, agenda preparation, board pack distribution, minute taking and action tracking
* Liaising with senior stakeholders, clients, advisers and external partners with professionalism and discretion
* Organising internal and external meetings including venues, catering, logistics, accommodation and travel itineraries
* Management of private administrative matters including insurance renewals, banking and finance administration, expenses, charitable donations and liaison with accountants, lawyers, investment managers and specialist advisers
* Family support as needed for travel, social engagements and ad hoc personal requests
* Taking dictation and producing accurate, polished documentation and correspondence
Candidate Profile
* Proven experience supporting CEO, Founder or Chairman level executives within a fast-paced corporate environment
* Exceptional written and spoken English with meticulous attention to detail
* Highly polished, emotionally intelligent and naturally discreet
* Ability to manage sensitive and confidential information with absolute professionalism
* Strong organisational skills with the ability to anticipate needs and solve problems proactively
* Confident coordinating complex international travel and ever-changing schedules
* Fast, adaptable and capable of operating with autonomy
* Dictation experience essential (shorthand not required)
This role is replacing a longstanding and highly valued PA, therefore the company is seeking an individual looking to build a long-term partnership with the Executive Chairman.
The role is offered either on a temp-to-perm or perm basis, therefore candidates on shorter notice periods will be particularly well received.
Hybrid working is available around the Chairman's diary and international travel schedule, however flexibility and commitment are essential.
Please include your availability to start a new role within your application.
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