Job Description
We are seeking an experienced and highly organised Conference Co-ordinator to join our dynamic team in Leeds, United Kingdom. As a Conference Co-ordinator, you will be responsible for planning, organising, and executing successful conferences and events for our organisation and clients.
1. Plan and manage all aspects of conference logistics, including venue selection, catering, audio visual equipment, and accommodation
2. Develop and maintain detailed project timelines, ensuring all deadlines are met
3. Create and manage conference budgets, monitoring expenses and identifying cost-saving opportunities
4. Negotiate contracts with vendors and suppliers to secure the best possible terms
5. Coordinate with speakers, attendees, and sponsors to ensure their needs are met
6. Manage on-site operations during conferences, overseeing staff and volunteers
7. Analyse post-event feedback and prepare comprehensive reports for stakeholders
8. Maintain accurate records of all conference-related activities and communications
9. Stay up-to-date with industry trends and best practices in conference planning
Additional Information
General Duties
10. Follow the standards and performance outlined during training and in the departmental service procedures manual. Complete all tasks within the shift to these standards.
11. Suggest any improvements that could be made to existing services or procedures.
12. Attend training programmes and meetings as directed to constantly improve skills and knowledge.
13. Follow the expectations and guidelines in the Accor Employee Handbook.
14. Do not divulge Hotel or guest information either during or after employment with the hotel/ Accor.