ABOUT US
Total Management Group is widely recognised as a world-leading provider of event and travel solutions. We are currently seeking a motivated candidate to join our fast-growing Events division, Total Management Events.
With a wealth of experience, strong supporting services, and a commitment to our values, Total Management is renowned for delivering seamless, thought-out, and top-quality event and travel solutions to global corporate clients, leading brands, and respected industry names.
At Total Management Group you have the opportunity to join a creative and dynamic team, providing unique and personalised experiences, elevating the ordinary and striving for excellence. This role offers a fantastic opportunity to develop your skills and grow within the event management industry.
ABOUT THE JOB
As Event Manager, you are responsible for the successful project delivery of events across our key accounts, taking accountability of everything from product sourcing and distribution through to completion. This is an opportunity to grow in this hands-on multifaceted fast paced role. Working on event briefs, client proposals and merchandise requests for some of the leading brands and industry names. Enhancing our client and customer experience by working creatively, proactively and thinking outside of the box. Overcoming business challenges, providing solutions, developing relationships, and working to deadlines.
KEY RESPONSABILITIES
Event Planning, Logistics and Coordination:
* Assist with event logistics, including managing invitation lists, tracking RSVPs, and supporting attendee communication.
* Conduct research on global venues and locations.
* Support in researching, selecting, and coordinating with vendors (venues, catering, AV, etc.), assisting with contract administration, and maintaining positive vendor relationships.
* Assist with site visits and coordinate with onsite personnel as directed.
* Support the planning of event aspects from conception to completion, including contributing to the development of detailed timelines and run-of-show documents.
* The role will require travel
Budget and Financial Administration:
* Assist with managing event budgets for small to medium-sized events, tracking expenses, reconciling invoices, and supporting post-event financial tasks.
* Coordinate shipments, printing requests, and other event-related expenses.
Relationship Support:
* Support in building and maintaining positive relationships with clients, suppliers, strategic partners, and internal stakeholders.
* Ensure compliance with all relevant policies and procedures under guidance.
Technology and Tools:
* Gain a good understanding of Event AV and production by supporting senior team members.
* Utilise event management software (e.g., Cvent) and other digital tools for event communications, registration, and reporting under supervision.
* Proficiency with Google Suite.
Time, Communication and Reporting:
* Support communication across departments and assist in providing timely project updates to internal leadership and clients.
* Contribute to producing event evaluation summaries and recommendations.
* Maintain event calendars and assist with providing reporting to relevant stakeholders.
* Demonstrate strong time management, problem-solving, and organisational skills.
* Ability to anticipate needs, prioritize tasks, and work effectively to deadlines.
Required Skills and Experience:
* Approximately 2-3 years of experience in event support, coordination, or management in an agency, production company, or similar environment.
* Excellent oral, written, and presentation communication skills.
* Developing problem-solving, negotiation, and critical thinking skills.
* Ability to work effectively under pressure and meet deadlines in a fast-paced environment.
* Ability to collaborate effectively with internal teams, external clients, and vendors.
* Self-motivated with an ability to work remotely with video calls and collaborative tools.
* High level of organization and attention to detail, with a focus on accurate tasks and documents.
* Willingness to travel and work after-hours as required for events.
* Fluency in English is essential and proficiency in other languages is a bonus.
WHY TOTAL MANAGEMENT
We strive to be an equal opportunity employer, providing career development and growth with competitive salaries. We have an employee focused culture and an active employee engagement. Recognised as one of The Sunday Times Best Places to Work in 2025 and 2024.
Working closely with the UK (London) and US (New York) office and traveling with clients to execute events globally, there will be traveling and spending periods of time abroad, for client site visits and to facilitate events. This role offers a significant opportunity to learn and grow your event management career.
WHAT IS ON OFFER
* Competitive salary
* 25 days annual leave plus bank holidays
* Hybrid working, 4 days in the office and 1 day from home
* Additional 14 days per year work from home
* Medicash medical based benefit scheme
* Tech & Cycle Scheme
* Preferential Travel Rates
* Monthly Pay Day Meals & Company Socials