Executive Assistant to C-Suite
đź“Ť London, United Kingdom
🏠Office or Hybrid-work
🌍 Languages: English and (preferably) Finnish, Estonian, Latvian, Lithuanian, or Polish.
đź’Ľ Full-time, Permanent
Our client is a leading European defense-technology manufacturer with over 600 employees worldwide, driving innovation and resilience across Europe and beyond. The company develops cutting-edge solutions that strengthen Ukraine’s & Europe's defense capabilities and contribute to global security.
This is a mission-driven organization combining high technical standards with a powerful sense of purpose: supporting Europe's independence through technology, innovation, and international collaboration.
The Role
We’re seeking an experienced Executive Assistant to the C-Suite & Office Manager to support senior leadership and oversee day-to-day operations in the company’s London office.
You will be a key point of contact for executives, internal teams, and external partners, helping ensure smooth communication and efficient coordination across a fast-growing, international environment.
This role is ideal for a proactive, highly organized professional who thrives in dynamic settings and who feels inspired by the company’s mission.
Key Responsibilities
* Provide high-level executive support to the C-Suite, including calendar management, travel coordination, and meeting preparation
* Act as the main administrative point for the London office, ensuring smooth daily operations
* Liaise with global teams and stakeholders across multiple countries and time zones
* Support internal communications, documentation, and special projects
* Maintain confidentiality and handle sensitive information with discretion
* Contribute to a positive, mission-driven office culture
Requirements
* Proven experience as an Executive Assistant, Personal Assistant, or Office Manager in an international or fast-paced environment
* Fluent in English, written and spoken. Ideally, in a combination with Finnish, Estonian, Latvian, Lithuanian, or Polish.
* Strong organizational and multitasking skills with a proactive mindset
* Excellent communication and interpersonal skills
* A genuine interest in Europe's tech, innovation, and defense sectors is highly valued
What’s Offered
* The opportunity to be part of a purpose-driven company making a tangible impact
* Competitive compensation package
* International exposure and collaboration with top-tier professionals
* A dynamic, supportive, and values-led culture