Personal Assistant to Radiotherapy Team
The closing date is 07 June 2026.
We have an exciting opportunity to join our Radiotherapy Team as a Personal Assistant, providing comprehensive personal assistance, secretarial, operational and organisational support to the Radiotherapy Team.
Develop excellent relationships both internally and externally and frequently be the first point of contact for key stakeholders and patients.
Display exemplary communication skills to ensure a positive impression of the Trust is maintained at all times.
Work with a high degree of discretion and initiative, respecting the confidentiality of information, and develop an understanding of key Trust issues to manage and prioritise workload effectively and make decisions as appropriate. This supports the production of briefings, reports and presentations.
Provide full administration support to the Head of Radiotherapy Physics, Radiotherapy Services Manager and Service Unit Leads, maintaining diaries and working proactively with the Radiotherapy team to ensure deadlines and action points from meetings are prioritised and achieved.
No VISA sponsorship is available for this role.
Main duties of the job
* Re-direct calls and queries that require an immediate or urgent response appropriately to other senior staff to ensure they are addressed in a timely manner.
* Deal with distressed complainants who wish to speak to a manager, supporting and directing them to the appropriate staff member and arranging complaint handling in accordance with the NHS Complaints Procedure.
* Liaise with oncologists, physicists, technicians, dosimetrists, radiographers and other relevant staff to ensure the smooth running of the Radiotherapy department.
* Organise and review emails, replying on behalf of the Senior Radiotherapy Team when required, and send emails on behalf of the managers when necessary.
* Participate in the induction of new staff to the department.
* Send out meeting invites on behalf of the Senior Radiotherapy Team, including for probationary meetings for new staff.
* Produce data and statistics from Mosaiq, the Oncology Information System, as requested by service leads to support waiting‑time initiatives.
Qualifications
* English GCSE, NVQ 4 or equivalent level of relevant experience.
* Business Administration L3.
Knowledge and Experience
* Demonstrable secretarial experience working at senior management level; administration experience in a similar role.
* Excellent knowledge of all Microsoft Office applications.
* Experience working in a scientific or medical environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a submission for Disclosure is required to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Mid and South Essex NHS Foundation Trust
£28,392 to £31,157 a year, per annum (pro rata for part time)
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