Independent insight-driven localisation agency, heading into an exciting phase of growth, based at the heart of Covent Garden, with an awesomely talented team, are seeking a rock star Office Manager and Executive Assistant.
Tired of being a cog in the machine? Are you looking to work for an agency where you can stand up and be counted, working on some amazingly complex, creative and impactful campaigns supporting well-known (bragworthy) brands, all while working with some of the downright loveliest people in the industry? Great! You could be just who we are looking for.
About you
We love diverse, different and delightful people. You don’t have to be a certain type to fit in. We embrace characters who bring something new and interesting, contributing to our international and eclectic blend of personalities.
What you will be doing
As Office Manager you will ensure the smooth running of the Freedman London Office, and help create a fun, welcoming environment. You will manage office facilities, coordinate social and cultural events, and provide admin support to the CEO and board members.
Your responsibilities will include:
Front of House
* General FOH duties –meeting and greeting visitors, ensuring office is stocked up, drinks and snacks filled up and ordered
* Ensure meeting rooms, reception area and office are kept spotless and welcoming.
* Manage the booking of meeting rooms and catering if required
* Understand the requirements of client visits and ensure these are met
* Manage daily post, collecting and distributing all post as well as organising couriers
* Keeping up to date with any holiday and office decorations
Office Support
* Undertake office induction for all new starters, collecting necessary new starter paperwork and ensuring positive and welcoming experience
* Monitor stationery stock and ordering of general office supplies including weekly shop and stocked for work events
* Issue, program and monitor cards
* Ensure that any office support issues are dealt with effectively and promptly by liaising with appropriate people/suppliers
* Booking all travel for staff including flights, accommodation and taxis
* Internal comms about office updates, events, birthdays, new starters etc
* Arranging any gifts including staff and clients
* Oversee and manage social events and various initiatives, including agency Summer and Christmas parties and others within the agency, promoting and communicating as appropriate
* Act as a fire warden for Freedman
* Oversee the office cleaning, maintenance and security support, acting as first point of contact for any issues
* Help to set and monitor budgets for all expenditure associated with the running of the office and the provision of general office supplies
What’s in it for you
On top of a competitive salary, you can expect a whole load of perks:
* 25 days’ holiday + bank holidays– we understand the importance of you getting some down time.
* 2 Annual Wellbeing Days – enjoy an additional day on us to look after your physical and mental wellbeing.
* Pension Scheme – helping you save towards your retirement home in the sun!
* Corporate Gym and Medical Insurance Plan – claim back the cost of your medical treatments.
* Smart Working Options – spend up to 20% of your working week from home.
* Employee Assistance Programme– our people are at the heart of everything we do, so if you’re happy, we’re happy.
* Cycle to Work Scheme – save on the cost of biking to work.
* Referral scheme– know the perfect person to join the team? You could bag £500 for a putting a good word in.
* Enhanced Family Friendly Leave – support for you and your family to help you navigate through the craziness of family life.
We champion and welcome diversity in our workforce and ensure all job applicants receive equal and fair treatment, regardless of age, race, gender or gender identity, religion, sexual orientation, disability, or nationality.
We are not only committed to increasing the visibility and recognition of talent from under-represented groups within our organisation, but the wider industry too.
At the end of the day, we make sure we take time to look after ourselves, each other, and the planet, because we’re always stronger together.
A bit about us
We help multinational brands get their often complex, chaotic, wonderfully creative international campaigns out the door to multiple markets – ensuring they are culturally relevant, compliant, consistent, on time and within budget. We bring harmony to the multiple teams and processes ensuring a streamlined and successful campaign launch. To make that happen we draw on a unique breadth of over 30 years of practical experience in localisation, creative production and delivery. Working with large scale brands including Meta, Fitbit, IHG, Klarna we pride ourselves on being an independent company helping brands achieve their global objectives.
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