The Role
In this administrative support role, you will work in our Residential Property department. You will communicate daily with clients, estate agents, and referrers, managing files from exchange of contracts through to completion and registration with the Land Registry, culminating in file closure. You will report to the Head of Department and the Post Exchange Lead.
The Day To Day
Post Exchange tasks include:
1. Preparing the memorandum of exchange and all post-exchange correspondence
2. Completion & submission of Stamp Duty Land Tax returns
3. Submitting HMLR priority searches and bankruptcy searches via the HMLR portal
4. Preparing Certificates of Title for submission to lenders
5. Preparing invoices and completion statements
6. Preparing paperwork and correspondence in advance of completion
7. Handling calls on completion days, notifying all parties of progress and completion
8. Submitting applications to change the Register (digital registrations) and First Registrations (FR1) of properties
9. Dealing with requisitions raised by HMLR
10. Monitoring files with held funds and following up for release
11. Updating LMS/Lender exchange/ULS as needed
12. Monitoring matter list for inactivity
13. Closing files
What experience do I need?
Knowledge of Residential Property Conveyancing is essential, particularly experience with the property completion process and the ability to manage a completion independently.
What skills should I have?
* Organisational skills
* Attention to detail
* Numerical proficiency
* Ability to prioritise and meet deadlines
What are we offering?
* A supportive, relaxed work environment within an experienced and growing team, with opportunities to influence our recruitment strategy
* 28 days holiday plus bank holidays
* Medicash and Unum dental cashback schemes after 1 year of service
* Life Insurance
* EAP and wellbeing services, including 24/7 virtual GP access
* Family-friendly policies, including enhanced maternity and paternity pay, family leave
* Company sick pay
* Cycle scheme
At Holmes & Hills, we foster a culture of sharing, collaboration, and mutual respect. We are genuine, authentic, and down-to-earth. Our values underpin our commitment to clients and are central to our team of over 200 professionals. We offer a progressive, modern working environment with a focus on work/life balance, flexibility, and career development through our Career and Training Pathways.
About Us
Holmes & Hills Solicitors is a large regional firm with seven offices across Essex and Suffolk, employing over 200 legal professionals across various departments. We serve clients throughout East Anglia, including businesses, individuals, families, and local authorities, building long-term relationships and supporting their growth.
Working in partnership with businesses and individuals
Our team provides proactive legal services, acting as trusted advisors. We prioritize understanding our clients' needs to deliver practical, accessible advice.
Independently recognised as a leading law firm
Holmes & Hills is recognized by The Legal 500 and Chambers & Partners as a leading regional law firm, ensuring our clients receive top-tier legal advice and representation.
Our clients range from established international brands and local authorities to families and first-time homebuyers.
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