Legal Secretary
Location: Bristol
Days of Work: Monday - Friday, 8.30 am - 5.30 pm
Salary: £26,000
The Legal Secretary will be responsible for supporting solicitors by performing a variety of administrative duties, including drafting legal correspondence, managing legal documentation, answering phones, greeting visitors, and maintaining communication with solicitors, clients, and court personnel.
Working for a fun dynamic team
Main Duties
" Document Preparation and Management:
" Transcribe, proofread, and type legal documents.
" Prepare court forms and file legal documents with the court ahead of deadlines.
" Assist in drafting and preparing legal documents, forms, and bundles.
" Prepare Court Bundles.
" File, organise, and scan legal documents, keeping records up to date using the Practice Management System (PMS).
" Filing documents on files where necessary.
Administrative Support:
" Schedule court depositions, hearings, and other meetings.
" Arrange appointments for clients and make travel arrangements for solicitors.
" Time record and assist Fee Earners with file compliance.
" Prepare post for mailing and scan incoming post into the system for distribution to Fee Earners.
" Download audio recordings and manage electronic filing.
Reception and Communication:
" Answer telephone calls, providing professional and courteous service.
" Communicate effectively with solicitors, clients, court personnel, and colleagues.
Skills and Experience Required:
Qualifications & Training:
OCR Higher Diploma in Administrative and Secretarial Procedures or equivalent (e.g., Degree).
Legal Secretaries Diploma from the Institute of Legal Secretaries and PAs (ILSPA).
City & Guilds CILEX Level 3 Certificate for Legal Secretaries.
3 A Levels.
Key Skills:
" Communication Skills: Ability to communicate professionally with barristers, solicitors, clients, and colleagues.
" Written Skills: Excellent spelling, grammar, and a high level of written English.
" Attention to Detail: High level of accuracy when preparing legal documents and forms.
" Organisational Skills: Ability to manage lawyers' diaries and prioritise tasks effectively.
" IT Skills: Proficiency in MS Office and legal technology (e.g., court-filing systems, transcription software, Dictaphone).
" Teamwork: Strong ability to work collaboratively with clients, lawyers, and other legal secretaries.
" Professionalism: Courteous and professional demeanour with a strong sense of discretion.
" Legal Knowledge: Familiarity with legal terminology, regulations, and court systems.
If you are interested please click APPLY