Company description
Inceptua is a global pharmaceutical services company with market-leading capabilities across multiple business areas. We have over 25 years of experience serving life science companies of various sizes and global operations with offices across Europe, North America, and Asia.
We provide clinical trial supply, services and logistics, including comparator sourcing of medicines, packaging, labelling, storage, and distribution services. And we offer strategic advice, design, facilitation, and implementation of global early access programs, and distribute unlicensed and other medicines worldwide.
Our success is based on the motivation, dedication, and performance of our people.
We strive to go the extra mile and achieve excellence in all our services. Our company values diversity and is proud to be home to a multicultural team, with employees from a wide range of backgrounds and languages.
Role Description
The Project Coordinator will collaborate closely with both internal and external stakeholders across various business units and departments, playing a key role in delivering high-quality operational outcomes.
This is a full-time position with a hybrid work schedule, three days per week in the office (non negotiable), and the flexibility to work remotely for two days.
* Be the subject matter expert for internal and external clients/customers for matters related to labeling, packaging and distribution of clinical materials
* Be accountable for label compliance with respect to study design and regulatory requirements
* Be responsible for label design, creation and verification, while maintaining country specific requirements for clinical labels
* Process customer/client &/or vendor's POs or requests on company software.
* Coordinate all inbound, labeling, packaging and outbound activities with all relevant stakeholders (e.g. warehouses, labelers, couriers, brokers, customers, vendors etc.).
* Creation and processing of inbound, labeling, packaging, and outbound shipment documentation.
* Manage all project based invoicing activity
* Proactively follow up on vendor and customer lead times, updating systems and stakeholders, as necessary.
* Maintain trackers (program specific, regulatory & patient trackers).
* Update client, regulatory or other related portals with order details, as required.
* Develop an expert understanding of operational details of assigned accounts.
* Manage any order-related issues, e.g. deviations, customer complaints & CAPAS.
* Generate manufacturing protocols and work with QA/QP to action printing of ancillary labels.
* Ensure accurate inventory levels are maintained for assigned projects/programs.
* Collaborate with the commercial team to maintain an effective communication flow with customers.
Qualifications
* University graduate with minimum 2 years+ work experience in supply chain, logistics, or clinical manufacturing organization
* Experienced in working with
temperature sensitive pharmaceuticals
* Profound knowledge of regulations relating to GMP/GDP
* Experienced in working closely with QA to identify, address and resolve any quality issues, assisting in the conducting of any investigations / implementing of CAPAs where necessary.
* Good relationship with peers, ability to manage time and stress, excellent self and interpersonal motivational skills, project management ability, proven
* Able to maintain a positive, results orientated work environment, building, and improving upon existing partnerships and demonstrate great teamwork, communicating to the team in an open, balanced, and objective manner.
* Meticulous attention to detail and computer literacy (MS Word, Excel, Power Point and Outlook).
* Able to work under pressure and in an international setting.
Please send your application, including a covering letter with a salary expectation, to