The role of the Administration and Finance Officer is to provide effective administrative and financial support to all aspects of the organisation.This is a 30 hour per week postThe line manager is the General SecretaryABOUT THE ORGANISATIONThe Irish Council of Churches and the Irish Inter-Church Meeting work together under the title: Churches in Ireland - Connecting in Christ. They seek to develop opportunities for the churches in Ireland to work together, to provide a Christian voice in society, and so witness to their common belief in Jesus Christ.The Irish Council of Churches (ICC) currently has fifteen member churches. It is one of the longest serving established national ecumenical bodies in the world and has a strong track record of addressing issues of justice, peace and integration as well as facilitating collaboration on key contemporary priorities.The Irish Inter-Church Meeting (IICM) is the way in which the ICC churches and the Irish Episcopal Conference (Roman Catholic Church) collaborate (see for more details on these structures). Its work is carried forward by the Irish Inter Church Committee (IICC)MAIN DUTIESThe main duties will include:A. Administrative DutiesEnsuring the office is well managed and sufficiently supplied. Liaising with suppliers as requiredProviding administrative and logistical support to the General Secretary and staff teamConvene and service meetings including timetabling, agenda preparation, minute taking, distribution of papers and reports for meetingsLiaising with member churches and partner organisationsProviding logistical support for conferences, seminars and meetings at locations throughout IrelandAdministrative support to ensure smooth running of liaison and working groupsProviding general reception duties including hospitality, office mail, telephones and dealing with enquiriesEnsuring efficient management of the offices in line with best practice and health and safetyOversight of office maintenance and service providersB. Financial AdministrationAdministration of a small payroll, pensions and all submissions to tax authorities (training provided if required)Book keeping (SAGE) and maintaining financial records in line with best practiceReconciling bank and other accounting control accounts and placing monies on deposit when requiredProviding financial information as required to support financial planning.Assisting the General Secretary and Honorary Treasurer in the preparation of budgets and reportsPreparation of management and year end accounts and liaising with Independent Examiners as requiredPreparation of event and seminar budgetsInvoicing tenants and member ChurchesMaking payments of invoices and expenses (primarily online banking)Preparation of financial report for management committeeOversight of and reporting on project budgets including liaising with and reporting to fundersPreparing returns for Charity Regulators and other statutory bodies Any other duties necessitated by the duties of the position and flexible demands of the organisationPERSON SPECIFICATIONCRITERIA1. Qualifications and KnowledgeEssentialMinimum of 5 GCSEs (grades A-C) including English Language and Mathematics or equivalent qualificationsProficient in use of Microsoft Word and Excel and/or Apple Pages andNumbersProficiency in use of Microsoft Outlook or equivalentEvidence of Word-Processing competence or qualificationsDesirableKnowledge of Charity AccountingA book-keeping or accounting qualification2. Relevant ExperienceEssentialExperience in an administration role of at least 1 yearExperience of managing finances and book-keepingExperience of using Sage Accounting software or equivalentExperience of working independentlyExperience of managing office premisesDesirableExperience of preparing budgets and year end accountsExperience of reporting to fundersExperience of taking minutesExperience of administering payroll and pensionExperience of reception dutiesExperience of logistical planning of eventsPractical knowledge of desktop publishingExperience of the voluntary, church or charity sector3. Personal AttributesEssentialAbility to multi-task and relate to a wide cross section of peopleStrong forward planning with ability to deliver high quality work to tight deadlinesReliability and integrityExcellent writing and communication skillsExcellent attention to detailProven ability to work as part of a team and to use own initiative when requiredWillingness to perform additional tasks as requiredDesirableOpenness to new ideas and to learning new skills4. Physical RequirementsEssentialHealth such as to allow for attendance reliability and work proficiency (reasonable adjustments will be made for those with a disability)5. Special RequirementsEssentialMust evidence an understanding of, and commitment to, working within the Christian inter-church ethos of the Irish Council of ChurchesWilling and able to work occasionally outside office hours and travel to meetings throughout IrelandTERMS OF APPOINTMENTAny job offer is subject to a contract of employment, and satisfactory references.All positions are subject to an initial probationary period, and will be for an initial six month period.The position is currently based at the Inter-Church Centre, suite 1 St Annes Cathedral, Belfast which is our temporary premise. There will be some travel necessary throughout Ireland.A pension scheme is available for staff.Annual leave is 25 working days (20 days pro rata for 30 hours a week), plus public holidays and any discretionary days allowedClosing Date Friday 5th June. Interviews week beginning 22nd June.Application ProcessPart of the recruitment process, is to complete an application form for the organisation. Once you apply, we will reach out for you to complete.Skills:Strong administrative skills, book keeping Logistical support for conferences and meetingsBenefits:25 days annual leave with an additionalWHJS1_NI