This post is a Fixed Term/ Secondment until 20.09.2026.
If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.
This is an exciting opportunity to join the Acute Physician/SDEC Team at Glangwili General Hospital. Applications are invited from efficient and suitably qualified individuals for the post of a part time Band 3 Clinical Secretary, within the Acute Physician/SDEC Team based at Glangwili General Hospital, Carmarthen on a fixed term basis to September 2026.
Main duties of the job
Working 26.25 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams and support the Medical Secretaries.
You will undertake a wide-range of duties including receipt and distribution of mail, audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at all times, in addition to operation of the Health Board's patient database system. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work. You must be able to work on your own initiative, use tact and diplomacy where appropriate and possess excellent communication skills.
Experience of Microsoft Word, Excel, Power Point, and E-Mail, coupled with proven secretarial skills (including audio typing skills)is essential.The ability to speak Welsh is desirable, but not essential.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
* Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
* Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
* Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
* 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
* Numerous mental health and learning disabilities services
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh isdesirablefor this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 22/01/2026.
Person Specification
Qualifications and Knowledge
* General standard of education; 5 GCSE's or equivalent.
* Willing to undergo departmental training and improve knowledge and skills through further training.
* ECDL
Experience
* Previous experience of working in an administrative / office environment.
* Experience in minute taking and organising meetings and events
* Computer literate and proficient in using Microsoft Office suite (Word, Excel, Power Point and Outlook). Including use of internet search engines
* Experience of data entry and maintaining spreadsheets
* Experience of dealing with public, health care professionals and health board staff at all levels
* Working within a team environment.
* Experience of working within NHS
* Experience of managing equipment or resources required for services.
Language Skills
* Welsh Speaker (Level 1)
Circumstances
* Flexible approach to the needs of the service
Disclosure and Barring
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