Organisation: Community and Voluntary Support Conwy (CVSC)
Location: To be confirmed
Responsible to: Clocaenog Forest Wind Farm Fund Manager
Hours: Part-time – 22.5 hours
Purpose of the Role
The Administrative Assistant will provide comprehensive administrative and operational support to the Clocaenog Forest Wind Farm Fund Manager, ensuring the effective day-to-day administration, promotion and monitoring of the Fund.
The postholder will play a key role in supporting grant processes, panel meetings, communications and community engagement, helping to ensure that the Fund operates efficiently and transparently for the benefit of local rural communities.
Main Duties and Responsibilities
* Provide high-quality administrative support to the Clocaenog Forest Wind Farm Fund Manager.
* Support the administration of grant programmes, including receiving, logging, filing and keeping grant applications and related documentation.
* Work closely with CVSC staff, including grants and finance teams, to ensure smooth operation of Fund processes.
* Arrange and administer the Fund Panel meetings, sub-group meetings and other relevant meetings, including venues, refreshments, papers and logistics.
* Take accurate minutes and notes at meetings (in Welsh and English) and circulate them within agreed timescales.
* Process invoices, claims and panel member expenses in line with CVSC financial procedures.
* Respond to basic enquiries about the Fund from community groups and members of the public via telephone, email and other correspondence.
* Organise and support community engagement activities, such as drop-in sessions and “meet the funder” events within the Fund area.
* Maintain accurate records and databases for funded projects, ensuring monitoring information is kept up to date.
* Support communications activity, including website updates, social media content and press releases, in liaison with the Fund Manager and CVSC.
* Arrange written translation and simultaneous interpretation for meetings and documents, ensuring full bilingual provision.
* Attend meetings and events as required, including occasional evening or weekend work.
* Undertake any other duties consistent with the nature and level of the post as required by the Fund Manager.
Essential Skills, Knowledge and Experience
* Previous experience in an administrative or office-based role.
* Fluent Welsh speaker (spoken and written) – Welsh is essential for this role.
* Good knowledge of rural communities and the issues affecting rural areas.
* Effective communication skills in both Welsh and English.
* Excellent organisational skills with the ability to manage multiple tasks and meet deadlines.
* Good IT skills, including experience of Microsoft Office applications.
* The ability to work independently according to deadlines and under pressure.
* Experience of working with or supporting voluntary and community sector organisations.
* Strong interpersonal skills and the ability to build effective working relationships.
* A current driving licence and access to a vehicle (due to the rural nature of the role).Experience of working with grant funding programmes.
* Experience of supporting committees or decision‑making panels.
* Familiarity with community development work in rural Wales.
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