Site Contract Administrator - The Glades Shopping Centre
Job Purpose -To provide administration support to Site Operations
Duties & Responsibilities:
* Place suppliers orders using the CAFM system
* Input time sheets onto the relevant systems.
* Produce quotations in the required format and in line with agreed process
* Uploading information to the clients systems as required.
* Updating the clients CAFM system as required in a timely manner
* Compile reports as required to enable the Company to fulfil its contractual obligations
* Liaison with the operations team from engineer to director level.
* Raising of AWS sheets in a timely and accurate manner and chasing old AWS's
* Focus on WIP and keeping it below 3 months
* Compiling all information required for credit notes to be raised
* Dealing with invoice queries and achieving a suitable resolution
* General filing and organisation of work and raising of invoices for completed works in a timely manner
* Carry out other general administration duties as required from time to time
* Ensure that the Company is presented in a good light at all times.
* Follow Company administration procedures.
* Carry out any other reasonable instruction from the line manager, their line managers or member of the senior management team
* Attend team briefings as required.
* Co-operate with the company to allow it to fulfil its moral and legal duties and obligations.