Location: Music Institute East Port Dunfermline, KY12 7JA
Salary: £24,740 - £25,885 per year dependent on experience
Contract Type: Temporary
Position Type: Full Time
Hours: 36 hours per week
Job Description
Contract Type: Temporary for up to one year to cover maternity leave
Closing Date: Sunday 7th September 2025
Interview Date: Thursday 25th September 2025
You will be part of a team responsible for clerical office practices and procedures.
Requirements
* 4 National 5s or equivalent, including English and numeracy
* Level 1 Disclosure from Disclosure Scotland (required before appointment)
Responsibilities
* Assist with bank account management: reconciliation, transaction monitoring, fund movement, and report preparation
* Assist with financial analysis: input/output, report preparation
* Manage complaints system: processing actions and responses
* Use of Oracle for processing invoices and raising debtor accounts through Ash
* Complete quarterly VAT returns to HMRC
* Assist with recruitment and payroll processes
* Check and record incident report forms
* Conduct research for management to prepare reports, procedures, and policies
* Develop and maintain systems and procedures related to Freedom of Information and Data Protection, including compliance, inquiries, and training
* Maintain inventories and records
* Manage insurance records and claims processing
* Assist with PRS and PPL returns
The Individual
* Ability to work in a team environment
* Self-motivated
* Effective written and verbal communication skills for dealing with staff and public inquiries
* Flexible approach to work priorities
* Experience in clerical roles with documentation processing
* Financial and administrative experience, including data gathering and analysis
* Proficiency in Microsoft Office, including Word and Excel
* Ability to present issues clearly
* Strong multitasking, time management, and organizational skills
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