Description
Petroineos Trading Limited is a trading and refining joint venture between INEOS and PetroChina International (London) Company Limited founded in 2011, with its headquarters based in London. The trading activity is structured around asset-driven and entrepreneurial trading teams in Oil, Refined Products, Gas, Power, Emissions and LNG.
As a Receptionist at Petroineos, you will be the first point of contact for visitors to our London office, and will play a vital role in the day to day running of the office. This is a 12-month FTC position.
Key Responsibilities
* Welcoming guests in a timely and professional manner including delegations and VIP visitors;
* Ensuring that all external guests have been pre-registered on the building Visitor Management system. Contacting hosts and advising of guest’s arrival and escorting the guests to meeting rooms when required;
* Operating the main switchboard and answering external and internal calls in a polite and confident manner;
* Booking lunches and arranging refreshments for internal and external meetings as required; including office weekly sandwich lunches, weekly fruit and milk deliveries;
* Devising and maintaining office systems, conference room facilities including liaising with IT Customer Support regarding any videoconferencing issues;
* Handling queries via phone, email, Teams messaging, general correspondence and face to face with employees from other departments and external contacts;
* Carrying out stock check for stationery and catering supplies for conference rooms and kitchen areas in the office and providing weekly updates to the Senior Office Services Manager to ensure stock levels are always maintained and supplies can be replenished;
* Receiving, sorting, distributing and dispatching daily mail and couriers;
* Organising access badges for new starters and temporary workers;
* Assisting employees with any facilities related queries and directing them to the Facilities team. Liaising with onsite cleaners, building maintenance and building security via email and on the building online portal;
* Ensuring the Reception area is always clean, tidy and presentable;
* Liaising closely with the Integrative team regarding any ad hoc issues, including but not limited to events planning (Social Committee events onsite) and delegation visits.
Skills, Knowledge and Expertise
* Proficiency with Microsoft Office
* Previous receptionist experience from a corporate background required i.e. financial services
* Excellent communication and interpersonal skills
* Adept at prioritizing, scheduling and multitasking
* High level of teamwork and collaboration skills
* Must adhere to principles of confidentiality and discretion at all times
* Proficient with Microsoft Office, in particular Outlook
* A strong level of written and spoken English
* High level of attention to detail and accuracy
* Highly organised, proactive and resourceful
* Desire to deliver a high-quality service and to be the face of the business
Benefits
The role offers a competitive salary (commensurate with experience), plus potential for discretionary bonuses and a comprehensive benefits package.
Petroineos Trading Limited comprises trading and refining joint ventures between PetroChina International (London) Company Limited and INEOS. Established in 2011, Petroineos is one of Europe’s leading International Integrated Energy Trading Companies.
Our highly experienced teams trade a comprehensive range of energy products, supported by a network of professional teams across the globe, enabling our customers to benefit from our ability to leverage our shareholders’ global network. Trading is carried out by three divisions: Crude, Refined Products, and Low Carbon Solutions.
To discover more about the company, click here.