Legal Secretary needed in Nottingham City Centre
Permanent, office based role
35 hours per week, Monday to Friday
9-5pm with 1 hour lunch
Up to £26,000 per annum DOE
The ideal candidate will possess a strong secretarial background, who is a strong typist and who is ideally confident with audio typing. This experience is essential.
JOB DESCRIPTION
-Open and review the morning post, identifying key dates, taking appropriate action, and preparing relevant files for the Fee Earner's attention.
-Produce accurate documents from dictation, written, or verbal instructions, using templates and precedents where required.
-Maintain confidentiality at all times in handling the firm's and clients' information and documentation.
-Answer telephone calls, record messages on behalf of the Fee Earner, and ensure these are communicated promptly.
-Manage the Fee Earner's diary, scheduling appointments and actions, and ensuring they are highlighted in a timely manner.
-Welcome and support clients both in person and over the phone, providing assistance in a professional and courteous manner in line with the firm's standards (excluding legal advice).
-Follow the firm's policies, instructions, and departmental procedures as outlined in the Office Manual and operational checklists.
-Liaise with third parties, including solicitors, barristers, experts, and courts, in relation to client matters.
-Establish and maintain effective paper and electronic filing systems, ensuring correspondence and documents are filed promptly and accurately.
-Open and close client files correctly, completing file management tasks as delegated and preparing files for archiving in line with procedures.
-Prepare outgoing correspondence and enclosures for dispatch.
-Provide guidance and support to trainee and temporary secretaries as needed.
-Take ownership of personal development while contributing to the overall goals of the firm.
-Undertake additional ad-hoc duties as required.
If this role is of interest and you have the skillset required, please send your CV across today