Administrator Assistant
📍 Birmingham | Full-Time | 1 Year Contract
🕘 Monday – Friday 8.30 - 5.00pm - early finish on 2.30pm
We are looking for a proactive and highly organised Administrator Assistant to support the Practice Administrator, Practice Manager, and wider team within a busy and professional office environment.
Working for a well-established practice who focused on innovative design they Work within the construction industry on a range of projects from healthcare, commercial space, residential and commercial projects. They create thoughtful spaces that inspire people, strengthen communities, and leaves a lasting impact.
Duties Will Include
Welcoming visitors and managing reception duties
Directing phone calls, and coordinating meeting room bookings
Supporting the organisation of internal and external CPD events and practice updates
Maintaining staff training records and annual leave calendars
Coordinating work experience placements and schedules
Providing project administration support including typing reports, agendas, minutes, letters, and specification documents
Ordering office and contract stationery
Supporting directors and staff with general administration
Monitoring and managing the company accounts inbox
Assisting with the organisation of social events & office activities
Ensuring meeting rooms and conference areas are prepared and maintained
Skills & Experience
Previous experience within an administration, office support, or coordination role
Strong organisational skills with the ability to manage multiple tasks and deadlines
Confident using Microsoft Office including Word, Excel, Outlook, and PowerPoint
Excellent communication skills
A proactive, flexible, and positive attitude
Ability to work collaboratively within a team environment
Reliable, approachable, and willing to take ownership of tasks
Benefits
Pension and annual bonus scheme
25 days annual leave (pro rata)
Early finish Fridays (2:30pm)
Career development opportunities
CPDs, mentoring, and training support
Team outings & social events
Cycle to work scheme
Additional employee perks and benefits