Job Title
Job Title: Personal Assistant to Finance Director
Location
Location: Hybrid
Hours
Hours: Monday to Friday, 08:30am - 16:30pm
Pay Rate
Pay Rate: £13.69 per hour
Contract
Contract: Ongoing
Role Overview
As the Finance Director's Personal Assistant, you will provide high-level administrative and operational support, ensuring the smooth running of daily activities. You will manage the Director's diary, inbox, and travel arrangements, while acting as a key point of contact. The role also involves supporting finance-related projects and handling highly confidential financial information with absolute discretion.
Key Responsibilities
Diary & Email Management
* Managing the Finance Director's inbox and calendar
* Scheduling meetings, prioritising urgent matters, and coordinating appointments
* Blocking time for strategic work and ensuring deadlines are met
Confidential Administration
* Handling sensitive financial and business information professionally and discreetly
* Supporting with confidential documentation and reports
* Taking minutes during high-level or sensitive meetings when required
Finance Project Support
* Assisting with finance initiatives such as budgeting, forecasting, and reporting cycles
* Supporting financial planning activities and departmental projects
* Assisting with data collection and preparation of financial reports
Document Preparation
* Drafting, formatting, and proofreading reports, presentations, and correspondence
* Preparing financial documents for senior meetings, board reviews, and updates
Meeting & Travel Logistics
* Organising meetings, preparing agendas, and taking minutes
* Coordinating travel arrangements and accommodation where required
Finance Department Support
* Supporting finance administration processes and reporting tasks
* Liaising with internal departments and external stakeholders on behalf of the Director
* Assisting with invoice tracking, expense processing, and record keeping where required
Skills & Experience Required
* Previous PA/EA experience in a busy working environment (essential)
* Strong organisational skills with the ability to manage competing priorities
* Proven ability to handle confidential and sensitive financial information
* Excellent communication and interpersonal skills
* High-level IT skills, including MS Office (Word, Excel, Outlook, PowerPoint)
* Experience using finance systems or ERP platforms would be desirable
* Finance environment experience is beneficial but not essential
* A strong team player, able to work collaboratively with colleagues at all levels
Why Apply?
* Hybrid working opportunity
* Ongoing position with immediate start potential
* Supportive and professional working environment
* Excellent opportunity for an experienced PA seeking a stable, long-term role within a finance function
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