Monday - Friday 8am - 5pm
£13.00
Job Description
My client is a leading Facilities company looking for an experienced Business Support Administrator. You will have knowledge of working within a Facilities environment and be able to hit the ground running.
Our client is looking for a contract admin.
Essentials
* Must have experience working in a Building Maintenance company or Facilities industry
Duties:
* Provide a technical daily review all works logged with identifying, valuating and recovering costs for chargeable reactive, additional works, PPMs and Remedials for the contract.
* Maximise and recover costs associated to chargeable out of scope works and task orders in a timely manner as per contractual timeframe, by billing the Client via CAFM system and Application for Payment process.
* Provide accuracy and ensure a full detailed summary is presented to the Client when applying for Application for Payment, to reduce the risk of potential queries.
* Analyse and review value for money is being submitted for review.
* Working closely with the Contract teams to ensure reactive, remedial, and new works are charged for in accordance with the contract.
* Escalate, chase and resolve queries effectively within the specified time limit as per the process.
* Full understanding of Contractual information to maximise billing, create analysis reports, with advising and supporting operational and administration teams.
* Assist Team Leader and Commercial Management in preparation of internal and external reporting.
* Monitor and understand Work in Progress (WIP), with always keeping WIP for the contract at a minimum.
* Invoice management, review, validate and process incoming invoices and payment documentations from subcontractors for authorization.
* Act as a point of contact for subcontractor enquiries and address any discrepancies.
* Reconcile supplier statements to ensure all transactions are accounted for correctly.
* Follow up on outstanding invoice approvals from other departments and resolve issues that cause delays.
* Ad-hoc duties as requested by Team Leader and Commercial Management.
* Collating timesheets from engineers, chasing and checking quality of data
* Contract set-up (PPM / System support)
* Application billing preparation
* that they are processed for payment correctly according to the contract terms, specification and schedule of rates
* Responsible for all quotations and estimates – ensuring that they are processed for payment correctly according to the contract terms, specification and schedule of rate
* Chasing and escalation within the regions all SLA & KPI breaches
* Co-ordination of Site Audits
* Co-ordinate monthly meetings and reviews generally
* PPM & Reactive Works Reporting