Job overview
Buckinghamshire Healthcare NHS Trust (BHT) is an integrated provider of acute hospital and community services for people living in Buckinghamshire and the surrounding area. Our aim is to ensure our patients receive the highest quality care.
We are recruiting to the role of Pharmacy Purchasing Assistant following the retirement of the previous post holder.
The post holder will contribute to the smooth and efficient running of pharmacy purchasing and invoicing processes, maintaining high standards of accuracy, governance and communication while supporting the wider Pharmacy team. You will be collaborating with our pharmacy Procurement Team, the Trust Finance Team, and pharmaceutical suppliers to ensure the smooth processing of invoices.
Main duties of the job
The post holder will work as part of the Pharmacy Business Support Team and will:
1. Be responsible for the accurate and timely processing of invoices and credit notes for medicines and pharmaceutical supplies purchased by the Pharmacy Department, in accordance with agreed payment terms and the Trust’s Standing Financial Instructions (SFIs).
2. Investigate, resolve and document invoice discrepancies, including price variances, quantity mismatches, missing deliveries, duplicate invoices and outstanding credits.
3. Liaise with suppliers, the Pharmacy Procurement & Distribution team, and the Trust Finance Department to ensure prompt resolution of invoice queries and to avoid delays in payment.
4. Maintain accurate financial and audit records in line with Trust policies and procedures.
5. Contribute to the ongoing development of pharmacy administrative processes to support safe and efficient pharmaceutical services.
6. Adhere to all relevant legislation, Trust policies, and departmental Standard Operating Procedures (SOPs), including GMP (Orange Guide), COSHH, and Health & Safety requirements.
Working for our organisation
Listen to why colleagues think we are a great place to work! -
What does Buckinghamshire Healthcare NHS Trust offer you?
7. As part of our BHT family, you’ll benefit from learning and development opportunities to support your career progression.
8. We offer flexible and agile working opportunities, alongside your NHS benefits of generous annual leave entitlement, pension and access to NHS discount schemes.
9. We provide a range of health and wellbeing services to promote a healthy, happy workforce.
Why work for us?
10. We’re committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
11. As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
12. Greater diversity within our BHT family improves positive outcomes for the people and communities we serve.
13. A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.
What do we stand for?
14. Our vision is to provide outstanding care, support healthy communities and be a great place to work.
15. Our mission is to provide personal and compassionate care every time.
16. Our care values are collaborate, aspire, respect and enable.
Person specification
EDUCATION, QUALIFICATIONS & TRAINING
Essential criteria
17. Educated to GCSE standard in Maths and English
18. RSA to level II or NVQ2 or other bookkeeping / administrative qualifications
Desirable criteria
19. Intermediate software training and IT skills e.g. Word, Excel, PowerPoint., Access
EXPERIENCE
Essential criteria
20. Good level of experience of IT software such as Microsoft Office applications
21. Demonstrable experience of working in a busy office and pressurised environment
22. Update administration systems and implement changes as per departmental requirements
23. Experience of working with confidentially sensitive information
Desirable criteria
24. Experience with invoice or accounting software’s
SKILLS, ABILITIES & KNOWLEDGE
Essential criteria
25. Ability to work in a calm fashion in a busy department with multiple interruptions
26. Able to prioritise and manage own workload
27. Accuracy/attention to detail
28. To have a positive attitude and the ability to recognise and embrace new ideas
29. Ability to work and communicate well within a team and to work alone
30. Ability to recognise limits of own competencies and to refer and seek advice from colleagues
31. Ability to communicate in a courteous, clear and concise manner, both verbal and written to patients, members of the public, colleagues and other healthcare professionals
32. To keep accurate and legible records
Desirable criteria
33. Thorough understanding of confidentiality and security of information.
SPECIAL CIRCUMSTANCES
Desirable criteria
34. Ability to travel to other sites if necessary
PPE requirements: Buckinghamshire Healthcare NHS Trust requires all colleagues to wear appropriate personal protective equipment (PPE) in accordance with our infection prevention and control procedures.
COVID-19 and Flu vaccinations remain the best way to protect yourself, your family, your colleagues and of course our patients from the viruses when working in our healthcare settings. We encourage our staff to be vaccinated when recommended.
Application deadline: This post will close on the closing date stated at midnight, however if we receive a large number of applications or there is a change in circumstance, we may be required to close a job before the advertised date.
Application information: If you are offered a job, information will be transferred into the national NHS Electronic Staff Records (ESR) system.
Shortlisting: The monitoring and safeguarding sections are not made visible to the shortlisting panel. The safeguarding section may be made visible to the interview panel, dependent on the role being recruited into.
Travel expenses: It is Trust policy that travel expenses for interviews will not be reimbursed.
Smoking: All Trust sites are NO SMOKING. Smoking in all areas of the buildings and premises is prohibited.
Employer certification / accreditation badges