Contract Administrator Billing Team - North Lanarkshire - 25.5K
As a Contract Administrator within the Billing Team, you will work closely with Contract Managers and Supervisors to ensure that all worksplanned preventative maintenance (PPM), reactive tasks, and quoted jobsare processed efficiently and in line with contractual obligations.
Duties & Responsibilities :
1. Process PPM, reactive, and quoted works (WIP) for invoicing in a timely and accurate manner.
2. Enter and verify engineers timesheets and job reports, in coordination with Contract Managers.
3. Process Purchase Card receipts and correctly code transactions using an online banking platform.
4. Calculate and verify overtime hours for monthly payroll submission.
5. Collaborate with Contract Managers and Supervisors to investigate and resolve invoicing queries, escalating issues to the management team when necessary.
6. Generate and issue invoices to customers through agreed communication channels, such as email and customer CAFM systems, on a monthly basis.
7. Maintain and update accounting and customer CAFM systems with accurate and detailed information, ensuring all supporting documentation is filed appropriately.
8. Follow up with subcontractors, engineers, and suppliers to obtain missing reports or invoices, and file documentation as required.
9. Process contractual updates such as renewals, termina...