We are working with a reputable and fast-growing construction company known for delivering high-quality residential and commercial projects. We pride ourselves on our strong values, efficient project delivery, and commitment to excellence.
Position Overview
We are looking for a reliable and highly organized Personal Assistant (PA) to provide comprehensive administrative and personal support to senior leadership. The successful candidate will play a key role in helping the business run smoothly by managing schedules, coordinating communication, and ensuring the effective handling of day-to-day operations.
Key Responsibilities
Administrative Support
Manage calendars, appointments, and meetings for senior managers.
Coordinate travel arrangements, accommodations, and itineraries.
Prepare and edit correspondence, reports, and presentations.
Maintain an organized filing system, both digital and physical.
Communication & Coordination
Act as the point of contact between senior management and staff, clients, suppliers, and subcontractors.
Screen calls and emails, responding or redirecting as necessary.
Organize internal meetings, take minutes, and track action items.
Project & Office Support
Assist with project documentation, including contracts, tenders, and compliance paperwork.
Liaise with site managers and project teams to ensure smooth communication flow.
Support procurement activities and maintain supplier databases.
Personal Assistance
Run occasional personal errands for executives, if required.
Provide ad hoc support across various business functions as needed.
Key Skills & Qualifications
Proven experience as a PA, Executive Assistant, or similar role, ideally within construction or related industries
Exceptional organizational and time management skills
Strong written and verbal communication abilities
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to multitask, work under pressure, and maintain confidentiality
A proactive and flexible attitude
Desirable
Familiarity with construction terminology and project processes
Experience using project management or document control software (e.g., Procore, Aconex, or similar)
Why Join Us?
Be part of a supportive and ambitious team
Opportunity for career progression in a growing company
Work on exciting projects that shape local communities
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