Operations Administrative Assistant
About Us:
Mpowering People is a young, friendly, and vibrant executive search firm boutique based at The Chocolate works - York. Our team thrives in a high-energy atmosphere, dedicated to connecting exceptional talent within the Smart mobility sectors.
We are seeking a highly organized Operations Administrative Assistant to join our team. This role plays a crucial part in ensuring the smooth operation of our office and providing administrative support to our Directors.
Key Responsibilities:
Office Management -
* Manage weekly food orders and office supplies.
* Coordinate maintenance for office equipment.
* Oversee daily office operations, ensuring a clean and organized environment.
* Liaise with external suppliers (cleaners, water, etc.).
* Ensure all displays are current and visible.
* Send weekly reminders for team updates on the interview, offers, and finals board.
* Act as front of house for interviews, training sessions, and client visits.
Administrative Support -
* Track KPIs daily/weekly (call stats, LinkedIn, ZoomInfo, etc.).
* Provide administrative support to the Directors, including managing calendars and travel arrangements.
* Prepare and format documents, reports, and presentations.
* Conduct market mapping as needed.
* Track receipts and expenses.
* Take minutes during team forecast meetings.
* Assist the Managing Director with ad-hoc tasks (e.g., dry cleaning, post office).
Event Planning & Coordination -
* Organize social events for the team.
* Plan monthly and quarterly incentives, creating itineraries.
* Collaborate with the Marketing Executive on company announcements.
Qualifications -
* Excellent organizational and time-management skills.
* Strong attention to detail and accuracy.
* Excellent written and verbal communication skills.
* Ability to work independently and collaboratively.
* Maintain confidentiality in all matters.
* Strong problem-solving skills with a proactive approach.
What We Offer -
* A vibrant and supportive team culture.
* Opportunities for professional growth and development.
If you are enthusiastic about joining a dynamic team and possess the skills we are looking for, we would love to hear from you!