Responsibilities
* First point of contact for all office queries and visitors.
* Ensure office wide compliance with GDPR regulations.
* Responsible for the smooth running of the office environment.
* Responsible for the provision and supply of stationery, printers and furniture within the office.
* Respond to customer feedback and complaints via the website / mailbox.
* Administer and oversee any document control system for office usage (e.g., utility bills / sub‑contractor documentation).
* Ensure office set‑ups are established and maintained in accordance with company standards.
* Maintain sufficient quantities of the appropriate PPE in the office to meet requirements.
* Process monthly credit card and expense reports.
* Carry out office inductions for new starters.
* Carry out equipment checks on a monthly basis and report findings (including annual PAT tests).
* Maintain high standards of cleanliness and upkeep of the office environment.
* Ensure all statutory notices are displayed and visible where appropriate.
* Provide weekly and cumulative schedules of materials, equipment and stationery orders for the office.
* Keep a record of all visitors to the office for review.
* Recommend and provide the necessary training to up‑skill all members of the team.
* Look for innovative solutions across the office and share across the Group to increase productivity, reduce costs and ensure best possible solutions are achieved.
* Responsible for contract cleaning within the office.
* Organise and manage the Managing Director’s inbox and diary.
* Co‑ordinate the Business Unit Managers’ daily correspondence and communication.
* Make all travel and accommodation arrangements, including all elements of international travel when necessary.
* Organise and collate paperwork for board and management meetings, including agendas, note‑taking and following up on action points.
* Provide routine and ad‑hoc management information and reports.
* Manage internal/external communications and arrangements on behalf of the Business Unit Managers, including communication with other international business units within the group.
* Arrange external and internal meetings as required.
* Create and maintain paper and computer‑based filing systems.
* Always uphold confidentiality and respect sensitivities.
* Participate in ad‑hoc tasks as and when required.
Qualifications (Required)
* Fully trained with GDPR regulations.
* Proven experience within an Office Management environment.
* Good mathematical and IT skills.
* MS Office suite knowledge (e.g., Outlook, Excel, Word, Visio, MS Project).
Desired
* Experience with a construction company.
* Ability to work to deadlines.
* Fire safety training / awareness.
* First aid certification.
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