Job Summary
£34,000 to £38,000 Full time. Permanent Based: Victoria Place, Woking, Surrey.
Job Description
Are you a confident and organised Executive Assistant who thrives on variety and pace?
Do you have experience supporting senior leaders, coordinating across departments, and keeping complex operations running smoothly?
As Executive Assistant, you'll provide high-level administrative and operational support to the CEO, COO, and Principal, while coordinating activities for the wider Senior Leadership Team and Business Support departments.
Your responsibilities include diary management, correspondence, project coordination, and event planning, alongside day-to-day office and site operations. You'll ensure communication, logistics, and processes run smoothly across the institution.
Working closely with Marketing, Events, Engagement & Development, IT, Finance, HR, and Estates, you'll connect strategic and operational priorities. Tasks range from coordinating contractors and facilities projects to managing alumni data, supporting Board preparation, and assisting with internal and external events. You'll be a trusted central point of contact across the organisation.
We're seeking someone proactive, accurate, and calm under pressure, with excellent interpersonal and digital skills, sound judgement, and a problem-solving mindset. Confidentiality, prioritisation, and flexibility are essential.
In return, you'll join a creative, values-driven institution at an exciting stage of growth. Since relocating to its purpose-built Woking campus in 2022, Italia Conti has united 650 students, 140 staff, and 15 programmes under one roof.
If you're motivated by supporting people and processes that help the arts thrive, and take pride in keeping an organisation running at its best, we'd love to hear from you.
Job Requirements
Executive Support
* Providing proactive and confidential administrative support to the CEO, COO, Principal, and wider Senior Leadership Team.
* Managing diaries, correspondence, and travel arrangements for the CEO, COO and Principal, ensuring effective scheduling and prioritisation.
* Preparing and distributing agendas, papers, and minutes for SLT, Board and committee meetings, following up on agreed actions.
* Drafting and formatting documents, briefings, reports and presentations for internal and external audiences.
* Handling, monitoring and prioritising incoming correspondence, e-mails and calls, ensuring they are dealt with in a timely and professional manner.
* Maintaining organised electronic and physical filing systems for the SLT.
Specific Support Areas
* CEO: Supporting governance reporting, stakeholder engagement, Board preparation, external communications.
* COO: Acting as coordination point for facilities and contractor management.
Job Responsibilities
Facilities, Operations and Business Support Coordination
* Serving as the central administrative link between the Senior Leadership Team, Operations, and Business Support departments.
* Coordinating project-based work across Marketing, Events, Engagement & Development, IT, Finance and HR, ensuring consistent communication with Drama School teams (Teaching & Learning, Quality, Wellbeing and Safeguarding).
* Supporting the COO and Operations team in planning and delivering maintenance, inspections, and ad hoc site projects, including processing permits and coordinating access.
* Managing administrative aspects of external hires, including scheduling availability, notifying building management, coordinating access and permits, and updating shared calendars and the Building Management System (BMS).
* Providing on-site operational support to staff, students and external visitors, including meeting preparation, refreshments and logistics.
See job description for full details.
Job Overview
* Job Title: Executive Assistant to the Senior Leadership Team & Business Support Coordinator
For further details of the opportunity and of how to apply, visit our website: italiaconti.com/about-us/work-for-us/
The closing date for applications is Sunday 23 November 2025, 6.00pm
Candidates must have the right to work in the UK. Only applicants shortlisted for interview will be contacted.
We foster a business culture where decisions and ideas from all people help us innovate, grow, and create the best environment for our students and staff and ensure we stay relevant in a rapidly changing world.
Equality, diversity, and inclusion matter at Italia Conti. We promote a working environment where we value and respect every individual's unique contribution, enabling all our employees to thrive and achieve their full potential. We try to embed an inclusive mindset in everything we do.
We positively encourage applications from suitably qualified and eligible candidates regardless of sex, gender, race, disability, age, sexual orientation, or religion or belief.
* Contact name: Tim Rounding, Director of Human Resources
Italia Conti is one of the leading Performing Arts institutions in the country; built up over the 110 years since it was founded. The Academy has an international reputation for providing Performing Arts training for a wide variety of disciplines, enabling students to become versatile, valuable members of the profession. With a collaborative and interdisciplinary approach, talented students become communicative triple threat artists.
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