Reporting to the Partners within the Portfolio Team, this PA/EA role will deliver a high‑level support service across the team function and within the Birmingham office.
Responsibilities
* Act as main point of reception and manage front of house including ordering supplies, receiving visitors, providing refreshments, etc.
* Extensive diary management, including travel arrangements, meeting facilities and other associated activities to prepare the team for their day/week ahead, arranging domestic and international travel.
* Accurate and timely preparation of all materials using appropriate formats in Outlook, Word, Excel, PowerPoint and other relevant software, including proofreading of materials as required.
* Administration for individuals, including processing of expenses, invoices and coordination of audit documentation across new business and portfolio companies.
* Prioritise workload effectively by virtue of urgency and importance.
* Organise marketing events—breakfast meetings, dinners, sporting events, concerts, charitable events and corporate days out; oversee planning and booking of all requirements and produce/maintain guest lists and ensure necessary GEH requirements are fulfilled.
* Assist in the ongoing update and evaluation of all relevant LDC systems and procedures to ensure best practice and adherence to policy and procedures.
* Arrange international and domestic travel.
* Collate quarterly valuation packs and monthly portfolio templates, ensuring high quality printing, binding and distribution of reports.
* Provide flexibility to support the wider exec and/or PA team as required.
* Adjust working hours to ensure all tasks are completed.
* Produce research material and analysis using online information providers.
Qualifications & Experience
* Minimum 3–5 years of PA experience.
* Demonstrable track record of organisation and administration skills.
* Proven ability to multi‑task and self‑initiate value‑adding tasks.
* Excellent knowledge of Microsoft Office applications including Word, Excel, Outlook and PowerPoint.
* Highly presentable, friendly and articulate individual, able to build relationships at all levels quickly, both internally and externally.
* Excellent communication skills.
* Flexibility: hours can sometimes be beyond standard.
* Ability to prioritise tasks and juggle conflicting deadlines.
* Strong customer service orientation and professional telephone manner.
* Attention to detail.
* Self‑starter with a proven ability to use initiative and be forward‑thinking.
* Team‑oriented with strong integrity and professionalism.
* PA/EA/secretarial background essential—minimum 3–5 years.
* Good grammar and written English.
* Ability to prioritise own workload effectively.
* Team player willing to be hands‑on and assist other members of the team where necessary.
Working hours: Five days per week with core hours 09:00–17:00. Occasional extension of working hours may be required to complete tasks as needed.
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