Overview
Business Support Assistant FTC (Rochdale, GB, OL16 4NR)
This is a fixed-term contract expected to last 6 months. We are looking for an organised and detail-oriented Administration Assistant to join our Business Support Team in delivering key logistics and sales support to the Danish Crown UK business.
Responsibilities
* Provide administrative assistance to various departments within the organisation.
* Assist in managing and organising paperwork, documents, and records.
* Assist the VET on site for exports from our Whitefield site. Responsible for documentation, arranging transport, CMRs, invoices and export declarations.
* Lead Brexit meetings via Microsoft Teams for the UK division.
* Plan orders with production sites in Europe, along with the commercial & buying teams.
* Create daily shipment plans for containers arriving in the UK from Europe.
* Raise customer weekly delivery schedules.
* Facilitate communication within the company, disseminating information to relevant departments.
* Liaise with external hauliers to ensure shipments are entered into the UK in a timely manner.
* Communicate with customers on potential delays of shipments.
* Input and maintain accurate data in company databases and systems, e.g., processing orders, raising invoices, processing stock movements, processing claims, etc.
* Assist in data analysis and reporting as needed.
* Produce weekly SAP reports to ensure all orders have been invoiced efficiently.
* Support inventory management processes, including tracking stock levels and regular audits; resolve stock issues with the planning department.
* Assist in creating, updating, and maintaining documents such as manuals, procedures, and reports.
* Raise Custom Declarations for Imported Goods from the EU; raise IPAFFS (Government gateway); produce customer Trade Documents.
Requirements
The successful candidate will have proven experience working in a similar role, ideally within logistics or data entry. Ability to work within a team and independently, with strong communication skills. A team player who can cope under pressure and multi-task. Knowledge of SAP is preferable. Knowledge of customs export/import is preferable. Flexible availability: typical hours are 08:00 to 16:30 Monday to Thursday and 08:00 to 15:00 Friday, with late shift on rotation from 18:00 to 19:30 Monday to Thursday and 20:00 to 23:00 Friday. Weekend work on rotation from 08:00 to 11:00 Saturday and 09:00 to 11:00 Sunday (roughly 1 week in every 3).
Job Details
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Other
* Industries: Food and Beverage Manufacturing
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