Job Number
BU03786
School/Department
Reaching Wider
Grade
4
Salary Information
£23,144 - £25,138 p.a
Contract Duration
Maternity Cover for 6 months (in the first instance)
Responsible to
Project Manager
Closing Date
03-06-2025
Applications are invited for the above temporary full time post working in Reaching Wider North and Mid Wales Partnership.
The purpose of the Role is to provide effective clerical support for a range of administrative activity within Reaching Wider: North and mid Wales Partnerships working on a national mentoring programme.
Candidates should have a minimum of 5 GCSEs at grades A* - C (incl. English and Maths) or NVQ level 2 in a relevant subject area or possess equivalent experience.
The successful candidate will be expected to commence as soon as possible.
The ability to communicate in Welsh is essential for this post.
This post is subject to a satisfactory enhanced Disclosure & Barring Service check.
This role will be located on campus at Bangor. Through our Dynamic Working framework, there will also be the option to spend some time working remotely (although remaining in the UK) to support work life balance, which will be discussed further with candidates at interview.
Applications will also be considered to carry out this role on a part-time or job share basis.
Applications will only be accepted via our on-line recruitment website, jobs.bangor.ac.uk. However, in cases of access issues due to disability, paper application forms are available by telephoning 01248 383865.
Informal enquiries can be made by contacting: Paula Griffiths, Partnership Manager, p.griffiths@bangor.ac.uk, tel 01248 388413.
Committed To Equal Opportunities.
Overview
Reaching Wider North and Mid Wales partnership will be delivering a national mentoring programme across Wales. The project will recruit, train, and coordinate HE undergraduates to be mentors to learners engaged in 16-19 education, offering a package of mentoring support for the academic year 2023 to 2026.
The post holder will support the team with a range of clerical duties to support the team to deliver a successful programme.
Reaching Wider North and Mid Wales regional partners are Aberystwyth University, Bangor University, Wrexham Glyndwr University, Open University, Coleg Cambria, Coleg Ceredigion, Coleg Cymraeg Cenedlaethol, Grwp Llandrillo Menai and NPTC Grwp.
The Project
The online mentoring project is an initiative designed to widen access to higher education (HE) in Wales. Medr awarded grant funding for this targeted intervention, aimed to deliver a package of mentoring support for learners in Year’s 9 through to year 13 (aged 14–19) in education within priority groups identified by Medr.
Using an online mentoring platform, Brightside, the programme has delivered online one-to-one mentoring, pairing mentees with undergraduate and postgraduate mentors studying in higher education institutions (HEIs) in Wales. The extension of funding is to expand the delivery to more of Reaching Wider's priority learners.
Purpose of the Job
The purpose of the role is to provide effective administrative support for this Medr funded project, supporting the project staff with project objectives and activities, ensure effective delivery of the project and compliance with relevant financial and procurement requirements as stipulated by the university and Medr.
Main Duties and Responsibilities
* Ensure that all paperwork is completed accurately and meets audit requirements.
* Supported by the Project Manager, liaise with the Project Accountant to raise and administer budgetary queries.
* Monitor project partners and sub-contractors submission of invoices and any relevant supporting documents to ensure these are received in a timely manner, raising any issues or queries with the Project Manager.
* Maintain effective administrative and financial systems and processes to efficiently process invoices and expenses.
* Support the Project Officers with administrative tasks in relation to project objectives and activities.
* Provide administrative support evaluation processes associated with the project in line with Medr monitoring requirements.
* Participate in networks within the institution or externally in order to pass on information promptly and keep people informed to ensure co-ordination of effort and that work is done effectively.
* Assist with the programme monitoring, data collection efforts and evaluations and ensure feedback is shared with the project participants to ensure continuous improvement of the project.
* Running reports on the data to feed into Medr’s Annual Monitoring Statement (AMS) as well as creating excel reports for specific feedback requests.
* Provide administration support to facilitate the smooth running of programmes and events.
* Carry out other administrative duties as required.
The post holder may be required to undertake other duties which fall within the grade of the job, in discussion with their manager.
This job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the post holder.
Other Duties And Responsibilities
* The post holder will be expected to participate in performance review and developmental activities.
* The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Policy and the Welsh Language Standards.
* The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for him/herself and for other members of staff, students and visitors affected by his/her actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.
* The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts.
Person Specification
Qualifications/Training
Essential
* Minimum of 5 GCSEs at grades A* - C (incl. English and Maths) or NVQ level 2 in a relevant subject area or possess equivalent experience in an administrative or clerical capacity.
Desirable
* NVQ level 3 in a relevant subject area.
* ECDL Certificate.
Experience/Knowledge
Essential
* Experience of working within an office /administrative environment.
* Experience of working with databases Skills/Abilities.
Desirable
* Experience of working in a financial environment.
* Worked in a Higher Education environment.
Essential
Skills/Abilities
* Proficient in the use of Microsoft Office applications (Word, Excel etc).
* Excellent communication skills.
* Ability to manage workload, prioritise tasks and meet deadlines.
* Ability to work independently and demonstrate initiative.
* Excellent organisational skills and ability to handle a varied and demanding workload.
* Accurate data entry and attention to detail.
Other
* The ability to speak Welsh fluently and carry out tasks such as writing emails in Welsh to a variety of audiences is essential for this post.
General
The University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We strive to develop a workforce from all sections of the community regardless of sex, gender identity, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We promote and facilitate the use of the Welsh language through our progressive Welsh Language Policy. We comply with the Welsh Language Standards and are committed to equality of opportunity. You are welcome to apply for any job in English or Welsh and all applications submitted will be treated equally.
We are a member of Advance HE's Athena SWAN Gender Equality charter and hold a Silver award in recognition of our commitment to and progress towards gender equality within the University's policies, practices, and culture. We are proud to be a Disability Confident employer.
All members of staff have a duty to ensure their actions are in line with the overall environmental aims of the University and minimise their environmental impact.
All offers are made subject to proof of eligibility to work in the UK and receipt of satisfactory references.
We have a legal responsibility to ensure that you have the right to work in the UK before you can start working for us. When you apply for this post you will be required to explain the basis upon which you believe you will able to live and work in the UK legally on the commencement date of the role should your application be successful. If you do not have the right to work freely in any position in the UK already, any offer of employment we will make to you will be subject to you obtaining a right to work visa. The following link provides information on the various visa routes into employment and the eligibility requirements (including switching visa status where permissible) https://www.gov.uk/browse/visas-immigration/work-visas. If you are successful in your application we will discuss visa options with you at the time of making the offer of employment.
Please note that, in the event of applications being received from candidates on the University's Redeployment Register with a reasonable skills match to the post specification, these applicants will be given prior consideration.
This post is subject to a satisfactory enhanced Disclosure & Barring Service check.
As Bangor University meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974, all applicants who are offered employment will be subject to a criminal record check from the Disclosure & Barring Service (DBS) before the appointment is confirmed. This will include details of cautions, reprimands or final warnings as well as convictions. DBS checks will be updated every 3 years.
Candidates should note that the University uses an external Umbrella body to process DBS checks. As such you should be aware that, if successful in your application, your name and e-mail contact details will be shared with the Umbrella body in order that they may contact you to start the application process.
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