HR Coordinator
Marlborough, MA 01752
4 Months
This role requires 5 days a week in office.
If the team is allowed to participate in Summer Fridays, they are typically allowed to make up the time during the week if they wish to participate.
Job Summary
Provides administrative support to HR Shared Services by handling in office tasks such as opening, sorting, faxing, and printing of incoming and outgoing mail. Responsible for maintaining personnel files and uploading leaves of absence paperwork into the document management system. Updates and assigns HR cases to the appropriate HR team member.
Duties and Responsibilities
* Responsible for printing, sorting, faxing, and mailing paperwork.
* Opens mail and faxes received within HR XPRESS and distributes to the appropriate area.
* Logs the receipt of all LOA documentation received in the shared email box by updating the case in ServiceNow.
* Uploads leaves of absence paperwork and/or personnel file documents in the document management system.
* Maintains personnel files for all office and exempt/management associates.
* Ensures appropriate authorization for personnel file requests.
* Prepares personnel file documents to be sent to external vendor for scanning. Audits scanning accuracy. Follows-up on missing documents.
* Mails all appropriate employment verification forms to the external vendor for completion.
* Distributes benefit enrollment materials upon request.
* Prints and mails associate discount cards upon request.
* Performs special projects as assigned.
Minimum formal education, if any, required to perform this job e.g., Bachelor's Degree in Accounting, Law Degree). - High School Diploma or GED.
Minimum job skills required to perform this job (for example: programming languages, strong interpersonal skills, computer software packages). - Familiarity with HR systems and/or case management tools preferred but not required.
Minimum experience required to perform this job. - 1 year of related experience in an administrative support role preferred but not required.
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